Operations Assistant

Florida Atlantic University; Boca Raton (FL); On-site; USD 26,000 - 29,000; Full time

Job summary

Florida Atlantic University is seeking an Operations Assistant in Boca Raton, FL to support the Boca Schmidt Family Complex and Executive Education programs. The role involves coordinating facility needs, event logistics, and delivering excellent customer service to students, faculty, staff, and visitors on a fast-paced campus.

The candidate will work closely with the Building Manager to maintain a safe and welcoming environment and may travel to Davie and Fort Lauderdale campuses for occasional

Qualifications

• High school diploma or equivalent required.
• Professionalism and dependability are essential.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication abilities.
• Flexibility and ability to work in a fast-paced environment.

Responsibilities

• Support daily operations of the Boca Schmidt Family Complex.
• Assist with Executive Education programs and events; coordinate setup and logistics.
• Conduct routine facility inspections; report maintenance and safety concerns.
• Assist Building Manager with maintenance, security, inventory, and vendor communications.
• Manage deliveries, maintain records, and support administrative functions.
• Provide exceptional customer service and address inquiries promptly.

Skills

Customer service

Interpersonal skills

Professionalism

Verbal communication

Written communication

Education

High school diploma or equivalent

Job description

Position Summary

The College of Business at Florida Atlantic University is seeking an Operations Assistant in Boca Raton, FL. The Operations Assistant supports the daily operations of the Boca Schmidt Family Complex and Executive Education programs by providing facility, event, and customer service support to students, faculty, staff, and visitors. This position works closely with the Building Manager to help maintain a safe, professional, and welcoming environment while coordinating operational activities, facility needs, and program logistics in a fast-paced setting.

Essential Duties

• Support the daily operations of the Boca Schmidt Family Complex, serving as a resource for students, faculty, staff, and guests.
• Assist with Executive Education programs and events, including orientations, graduations, evening classes, and other special activities; coordinate event setup, breakdown, catering, and logistics.
• Conduct routine facility inspections to ensure classrooms, offices, common areas, and entrances are clean, secure, and operating effectively; report and follow up on maintenance and safety concerns.
• Assist the Building Manager with facility maintenance, repairs, security coordination, inventory management, purchase orders, and vendor or contractor communications.
• Manage incoming deliveries, maintain operational records and documentation, and support administrative functions related to building operations.
• Provide excellent customer service by addressing inquiries, troubleshooting facility-related issues, and ensuring concerns are communicated through the appropriate channels.
• Primarily support operations on the Boca Raton campus, with occasional travel to and support of Executive Education activities and facilities on the Davie and Fort Lauderdale campuses.
• Perform other job-related duties as assigned.

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Minimum Qualifications

• High school diploma or equivalent from an accredited institution or higher required.
• A high level of professionalism and dependability is required.
• Be personable while at the same time maintaining a high level of professionalism.
• Demonstrate excellent customer service and interpersonal skills.
• Excellent verbal and written skills; Requires flexibility, willingness to work side by side with students, and the ability to work in a high-demand, high-pace environment.
• Possess leadership and teamwork skills to effectively work with department and University personnel to achieve the goals of the department.

Salary

$19.16 to $21.55 per hour.

College or Department

COB: Executive Degree Programs

Location

Boca Raton

Work Days and Hours

Monday – Friday, 8:00 AM -5:00 PM. Some nights and weekends as needed.

Application Deadline

2026-10-20

Special Instructions to Applicant

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail].

Human Resources Contact

To contact Human Resources, please call 561-297-3057. For communications assistance call 7-1-1.

About Florida Atlantic University

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life.

Equal Opportunity Statement

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.

Accommodations for Applicants

If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [e-mail]. To contact Human Resources, please call 561-297-3057 or email [e-mail]. For communications assistance, call 7-1-1.

Clery Act Information

Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).