Operations Assistant

RACO Manufacturing & Engineering; Berkeley (CA); On-site; USD 25,000 - 35,000; Part time

Job summary

RACO Manufacturing & Engineering in Berkeley is seeking a Part-Time Operations & Administrative Coordinator. In this vital role, you will process customer repairs, assist in production reporting, and ensure quality control of finished products.

The ideal candidate is detail-oriented, comfortable with various software systems, and enjoys maintaining organized processes. This position requires working four hours a day and engaging with a remote team through communications tools.

Qualifications

• Comfortable with computers and software; picks up new systems with ease.
• Enjoys following established procedures and keeping things consistent.
• A good communicator who stays connected with a remote team.

Responsibilities

• Process incoming customer repairs and update status in CRM.
• Assist with production reporting and data entry following ERP procedures.
• Perform quality control inspection of finished products.
• Handle daily package shipment and verify incoming packages.

Skills

Detail-oriented

Experience with ERP systems

Good communication skills

Comfortable with software

Tools

HubSpot

Cin7

Job description

Operations & Administrative Coordinator (Part-Time)

Department: Production / Manufacturing

Reports To: Operations Manager

Employment Type: Part-Time, Non-Exempt

Schedule: Monday through Friday, 4hrs (willing to be flexible for a daytime shift)

About RACO

RACO Manufacturing and Engineering has been building remote monitoring and alarm notification systems since 1948, making us one of the longest‑standing companies in our space. We were doing connected, automated monitoring before the world had a name for it. Today our products are trusted by municipalities, utilities, and industrial operators across the country to protect critical infrastructure around the clock.

We moved into our current West Berkeley facility in 2022 and recorded record revenue in 2025. We are a small, tight‑knit team that takes pride in what we build. If you like knowing that your work matters and want to be part of a company with real staying power, you will fit right in here.

About The Role

This is a permanent part‑time position, 4 hours per day and is not expected to grow into a full‑time role. If you are looking for full‑time work, this position likely isn’t the right fit.

We are a small, remote‑hybrid team and this role is a great fit for someone who enjoys variety in their day, takes pride in keeping things organized, and feels comfortable working independently. This position will be on‑site at our production facility in Berkeley, CA. You will own a defined set of daily responsibilities and stay connected with the broader team through email, Slack, and phone.

Responsibilities

• Process incoming customer repairs: photograph items for the CRM (HubSpot), update pipeline status, and follow established intake procedures
• Assist with production reporting in Cin7, including accurate data entry following ERP procedures
• Assist with creating and processing purchase orders and coordinating parts purchasing
• Perform final quality control inspection of finished products before packaging
• Handle daily package shipment: pull product per pick list, package, and process outbound shipments using shipping software (procedures are fully documented; on a busy day this is approximately 2 hours of the shift)
• Receive incoming packages: verify packing lists, sign for deliveries, receive inventory in Cin7, and store items properly
• Stay responsive to the team via email, Slack, and phone throughout your shift

What We’re Looking For

• Comfortable with computers and software; picks up new systems with ease
• Detail‑oriented with accurate, careful data entry
• Enjoys following established procedures and keeping things consistent
• A good communicator who stays connected with a remote team
• Experience with an ERP system (Cin7 a plus), HubSpot, or similar business software is a bonus

If this sounds like the right opportunity for you, please submit your resume and cover letter for consideration. We are an equal opportunity employer and welcome all qualified applicants to apply.