Operations and Warehouse Specialist, Professional Development Courses (PDCs)

PeopleAdmin, Inc.; La Verne (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

University of La Verne is seeking an Operations and Warehouse Specialist for the Professional Development Courses (PDCs). The role oversees the PDC warehouse, handles shipping/receiving, and maintains inventory to meet student registrations.

Weekend work is required during peak periods, with potential additional days in winter break. Candidate must have a high school diploma, a valid CA driver’s license, and at least three years in warehouse operations, shipping, and data entry.

Qualifications

• High School Diploma or equivalent is required.
• Valid California Driver’s license with clean DMV report.
• 3 years of general warehouse, receiving, inventory, and delivery experience.
• 3 years of general shipping experience.
• 3 years of general data entry skills.

Responsibilities

• Oversee the PDC warehouse operations, including inventory control and ensuring sufficient stock for registrations.
• Track and receive shipments from book suppliers.
• Package and ship books to newly enrolled students; maintain inventory records.
• Prepare shipping materials and labels, coordinating with USPS or other shippers.
• Maintain a safe, clean, and organized warehouse environment; assist with audits and back-up duties as needed.

Skills

General warehouse experience

Shipping experience

Inventory management

Data entry

Education

High School Diploma or equivalent

Job description

Operations and Warehouse Specialist, Professional Development Courses (PDCs)

Functional Title Operations and Warehouse Specialist, Professional Development Courses (PDCs)

Position Type

Position Type Classified

Appointment Type

Appointment Type Regular

FTE %

100%

Work Schedule (if atypical)

Occasional weekend hours during peak periods are required.
Required to work 1-2 Saturdays or Sundays a month during peak periods and 2-3 days during the winter break

University Overview

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it’s a home for passionate individuals like you.

At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here.

With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.

Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary.

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

Responsible for overseeing all activities in operating the PDC warehouse, including shipping, packaging and receiving books ordered by over 10,000 Professional Development Courses students in a year. Manage the inventory of books and insure we have sufficient inventory to meet student registration demands. This include tracking and receiving shipments from book suppliers.

Minimum Qualifications

• High School Diploma or equivalent
• Valid California Driver’s license with clean DMV report
• 3 years of general warehouse, receiving, inventory, and delivery experience.
• 3 years of general shipping experience.
• 3 years of general data entry skills

Preferred Qualifications

• Professional writing skills

Benefits Summary

Salary will be commensurate with experience and internal equity. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.

Employment is contingent upon successful completion and clearance of a background check and employment verification.

Number of Vacancies

Number of Vacancies 1

Duties

Specific Duties

Manage and oversee the the PDC Warehouse. This entails overseeing the inventory of books and insure we have sufficient inventory to meet student registration demands. This include tracking and receiving shipments from book suppliers, packaging, and shipping books to newly enrolled students. Maintain inventory record and reconcile inventory records with physical inventory.

Percentage Of Time

Specific Duties

Prepare instructional material for shipping and arrange shipping of materials with USPS or any other authorized shipping company. Print shipping labels and prepare instructional materials to be shipped to students .

Percentage Of Time

Specific Duties

Cultivate and maintain relationships with vendors, contractors, and publishers. Set inventory ordering setpoints based on seasonal sales projection analysis. Control and monitor course availability on the website.

Percentage Of Time

Specific Duties

Work closely with third-party vendors and the Director of PDCs to determine solutions and strategic planning for e-book implementation and distribution.

Percentage Of Time

Specific Duties

Keep track of new editions of currently used books.

Percentage Of Time

Specific Duties

Assist the PDC specialists in resolving student issues regarding book orders.

Percentage Of Time

Specific Duties

Assist the PDC specialists with customer service. This entails providing excellent customer service, answering the toll-free number, emails, and chats as needed. Warehouse housekeeping/maintaining a safe and clean working environment.

Percentage Of Time

Specific Duties

Assist with audits as needed.

Percentage Of Time

Specific Duties

Back-up and/or backfill for Purchasing and Warehouse Lead and Director – including by not limited to preparing, processing Purchase Orders, package check-in, receiving, and internal customer service.

Percentage Of Time

Specific Duties

Warehouse housekeeping/maintaining a safe and clean working environment.

Percentage Of Time

Specific Duties

Perform additional duties as assigned by the PDC Director and Executive Director of Purchasing

Percentage Of Time

Salary Range

Minimum

Minimum: $21.63

Maximum

Maximum: $21.63 - $29.85

Open Date

Open Date 02/09/2024

Open Until Filled Yes