Operations and Contracts Administrator

Catawba Valley Engineering & Testing, P.C.; Hickory (NC); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Catawba Valley Engineering & Testing, P.C., based in Hickory, North Carolina, is seeking a full-time administrative professional to support multiple business functions across contract administration, licensing and compliance, marketing, QA/QC, and safety program administration.

The ideal candidate is highly organized, detail-oriented, and capable of handling competing priorities while delivering accurate, timely work.

Qualifications

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication, sound judgment, initiative, and accountability.
• Follow-through and reliable teamwork are essential to support management and staff.

Responsibilities

• Review client and subconsultant agreements, coordinate with clients and attorney for contract execution.
• Maintain corporate records, governance and compliance documents.
• Research state licensing requirements for engineers and the firm, prepare applications and renewals.
• Maintain brand consistency across marketing materials and company documents.
• Prepare and coordinate SOQs, RFPs, project summaries and marketing materials.
• Administer QA/QC and safety programs, maintain documentation and client prequalification.
• Serve as liaison with attorney on contracts, collections and legal matters.
• Organize and archive electronic files with clear records management practices.
• Prepare accurate, professional, and timely documents.
• Provide admin and operational support to management and team members.

Skills

Organizational skills

Attention to detail

Communication skills

Time-management

Accountability

Tools

Microsoft Office Suite

Adobe Acrobat

Bluebeam Revu

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Catawba Valley Engineering and Testing, P.C. (CVET), located in Hickory, North Carolina, is seeking a full-time professional to support our growing multidisciplinary engineering firm. This position provides administrative and operational support across several key business functions, including contract administration, corporate licensing and compliance, marketing, quality assurance/quality control (QA/QC), and safety program administration.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while producing accurate, time-sensitive work. This individual will report to the company president and vice president initially, followed by allocated personnel as directed by the President and Vice President and serve as a key resource to company leadership by providing responsive support to clients, consultants, and internal team members.

ESSENTIAL FUNCTIONS

• Review client and subconsultant agreements, identify contract revisions as needed, prepare markups, and coordinate with clients and the company's attorney, when necessary, to facilitate contract execution.
• Maintain corporate entity records, governance documents, and compliance records to ensure accurate and current company information.
• Research state licensing requirements for engineers and the firm; prepare and submit applications and renewal documentation and maintain ongoing licensing compliance.
• Maintain brand consistency across all company marketing materials, including brochures, project sheets, staff resumes, company documents and forms, and the company website.
• Prepare and coordinate Statements of Qualifications (SOQs), Requests for Proposals (RFPs), project summaries, presentations, and other marketing materials.
• Administer the company's Quality Assurance/Quality Control (QA/QC) and safety programs by maintaining documentation, monitoring compliance requirements, and coordinating client-specific prequalification and compliance documentation.
• Serve as the primary liaison with the company's attorney regarding contracts, collections, and other legal matters.
• Organize, maintain, and archive electronic files using clear and consistent records management practices.
• Prepare accurate, professional, and time-sensitive documents with a high level of attention to detail.
• Provide administrative and operational support to management and team members as needed.

QUALIFICATIONS

This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while meeting deadlines. The successful candidate will demonstrate excellent written and verbal communication skills, sound judgment, initiative, accountability, and follow-through.

Technical Skills

• Proficiency in Microsoft Office Suite is required.
• Experience with Adobe Acrobat and/or Bluebeam Revu is required.
• Ability to learn new software applications as needed.

Additional Requirements

• Experience in the engineering, architecture, construction, or professional services industry is preferred.
• Certified Paralegal status is preferred.
• Notary Public status is preferred or must be willing to obtain a North Carolina Notary Public commission.

Catawba Valley Engineering & Testing is proud to be an Equal Opportunity Employer. We value teamwork, integrity, and commitment to quality. We do not discriminate on the basis of age, color, sex, disability, national origin, race, religion, or veteran status.