Operations and Communications Associate

Your Part-Time Controller LLC; Philadelphia (Philadelphia County); On-site; USD 68,000 - 85,000; Full time

Benefits offered by this job

Best Place to Work recognition

Nonprofit-focused mission

Growth opportunities

Competitive compensation

Work-life balance

401(k) with employer match

Laptop and technology stipend

Philadelphia on-site option

Job summary

Your Part-Time Controller, LLC (YPTC) is a trusted outsourced accounting partner for nonprofits. We seek an Operations and Communications Associate to support internal communications, leadership scheduling, and firm-wide events across internal channels and Microsoft 365 tools.

You will work closely with the Director of Operations and Executive Leadership in a hybrid in-person/remote setup. The role emphasizes proactive collaboration, calendar management, and producing staff-facing messaging with

Qualifications

• Bachelor’s or equivalent degree from an accredited college/university.
• 5+ years of experience in high-level administrative, strategic operations, or leadership supporting roles.
• Experience drafting, editing, and coordinating content and workflows for firm-wide communications.
• Proficiency with Microsoft 365 tools, including Outlook calendar management, Teams, Viva Engage, Viva Amplify, and SharePoint intranet editing.

Responsibilities

• Provide occasional support to members of the executive team as needed, including internal scheduling, meeting preparation, centralized planning, communications, and special projects.
• Prepare schedules and communications for Leadership Office Hours.
• Prepare and execute internal communications on behalf of Executive Leadership, including drafting, routing for approval, and scheduling through appropriate internal channels.
• Assist with meeting preparation and communication with the Board and its quarterly meetings.
• Coordination and logistics of all Executive Leadership meetings and events, including on-site support.
• Maintain internal communications calendar, including approval workflow tracking, scheduling, and execution.
• Track internal communication activity, engagement, and analytics where applicable, for all internal channels.
• Support Microsoft 365 tools used for internal communications and staff engagement, including SharePoint intranet sites, Viva Engage, Outlook, and Teams.
• Assist with the creation, scheduling, posting, and tracking of internal communications through Microsoft Viva Engage, Viva Amplify, Teams, Outlook, and SharePoint.
• Maintain and update the firm’s SharePoint intranet pages by coordinating with department leaders and content editors to keep content accurate, organized, relevant, and aligned with firm standards.
• Provide basic administrative support for Microsoft 365 tools, including content updates, permissions coordination, instructions, and general troubleshooting.
• Assist with coordinating and scheduling the firm calendar, including staff meetings, events, conferences, leadership meetings, office hours, and related Outlook calendar updates.
• Provide support for regional and leadership in-person meetings, including logistics and onsite support.
• Support preparation of Annual Awards virtual meeting and other event or meeting-related projects as needed.

Skills

Excellent verbal and written comms

Attention to detail

Self-starter mindset

Translate leadership information

Professionalism and discretion

Judgment and decision-making

Microsoft 365 proficiency

Relationship management

Professional development

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

SharePoint

Outlook

Teams

Viva Engage

Viva Amplify

Job description

Overview

Your Part-Time Controller, LLC, (YPTC) is a national leader in providing outsourced accounting services to nonprofit organizations. Currently, we areamong thefastest growing accounting firms in the US.YPTChas been nationally recognized as The Best Place to Work by Accounting Today for 2025 and recently received an inaugural Best Places to Work for Women award from Best Companies Group! Year after year, YPTC consistently ranks amongst the top workplaces across the nation both regionally and nationally.

We're excited to announce a new opportunity for an Operations and Communications Associate to join our team!

The Operations and Communications Associate works closely with the Director of Operations on a wide range of internal communications, including employee-facing messaging, calendars, and firm-wide systems such as SnapComms, Everbridge, and the Microsoft 365 suite. This role also partners with Executive Leadership by providing scheduling support and general administrative assistance. In addition, the Associate supports a variety of virtual, in-person, and hybrid internal events. The Operations and Communications Associate is a proactive, detail-oriented professional who collaborates effectively with leadership, support departments, and staff at all levels of the organization while successfully managing multiple priorities and deadlines.

Responsibilities

Specific areas of responsibility include, but are not limited to:

• Provide occasional support to members of the executive team as needed, including internal scheduling,meeting preparation, centralized planning, communications, and special projects.
• Prepare schedules and communications for Leadership Office Hours.
• Prepare and execute internal communications on behalf of Executive Leadership, including drafting, routing for approval,andschedulingthrough appropriate internal channels.
• Assist with meeting preparation and communication with the Boardand its quarterly meetings.
• Coordination and logistics of all Executive Leadership meetings and events, including on-site support

Internal Communications

• AssisttheDirector ofOperations withcreation and distribution offirmwide communications and staff engagement contentthroughinternal newsletters,emergency alerts,SnapComms,Microsoft365communication tools, and otheremployee-facingmessaging.
• Maintain internal communications calendar, including approval workflow tracking, scheduling,andexecution.
• Track internal communication activity,engagement, and analyticswhere applicable,forallinternalchannels.

Microsoft 365Support

• Support Microsoft 365 tools used for internal communicationsandstaff engagement,includingbut not limited to the YPTCSharePointintranetsite,Viva Engage, Outlook, and Teams.
• Assist with the creation, scheduling, posting, andtrackingof internal communications through Microsoft Viva Engage, Viva Amplify, Teams, Outlook, and SharePoint.
• Maintain and update the firm’s SharePoint intranet pages by coordinating with department leaders and contenteditorsto keep contentaccurate, organized, relevant, andaligned with firmstandards.
• Provide basic administrative support for Microsoft 365 tools, including content updates, permissions coordination,instructions,and general troubleshooting.

Internal OperationsandEvents

• Assistwithcoordinating and schedulingthe firmcalendar, includingstaff meetings, events, conferences, leadership meetings, office hours, andrelated Outlook calendar updates.
• Provide supportfor regionaland leadershipin-person meetings, including logistics and onsite support
• SupportpreparationofAnnual Awardsvirtualmeeting and other eventor meeting-related projects as needed

Qualifications

Qualifications and Experience:

• Bachelor’s or equivalentdegree from an accredited college/university

• 5+years of experience in high-level administrative,strategic operations,or leadership supporting roles

• Experience drafting, editing, and coordinatingcontent andworkflowsforfirmwidecommunications.

• Proficiency with Microsoft 365 tools, including Outlookcalendar management, Teams,VivaEngage,Viva Amplify,and SharePointintranet editing

Skills and Competencies:

• Excellent verbal and written communication skills, with a strong understanding of tone, audience, and message clarity in employee-facing communications

• Strong attention to detailand ability tomultitask, withexcellent time management and adherence to deadlines

• Demonstratedself-starter with a proactive mindsetandanability to anticipate problems and offer solutions

• Ability to translate complex or leadership-level information into clear, employee-friendly messaging while maintainingconsistentbrand voice, formatting standards, andinternalcommunication templates

• High level of professionalism, integrity,and discretion in handling sensitive and confidential information

• Exceptional judgment and demonstrated ability to make key decisions quickly and effectively

• Skilled in Microsoft 365 applications used for communications, collaboration, and content management

• Excellent relationship managementskills, with theability tocollaborateeffectivelyacrossdepartments

• A commitment to ongoing continuing professional development

Job Requirements:

• A commitment to on-site work in the Philadelphia office, as needed,up to 3 days per week

• A willingness to travel up to 20%in conjunction withsemiannualin-person regional meetings

• Ability to lift 20-25 pounds when necessary

YPTC Offers

• A Best Place to Work! We are nationally recognized by both Inc. Magazine and Accounting Today

• Work with a mission-driven purpose serving nonprofit organizations

• A culture of support, enabling our staff to succeed

• Growth! We are among the fastest growing accounting firms in the US, with unlimited opportunities for professional growth

• Competitive compensation

• Work-life balance, full and part-time positions available

• Standard 35-hour full-time work week, with eligibility for paid overtime for non-exempt employees

• For full-time positions, we offer:
  • 4 WEEKS PAID TIME OFF, generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time, subject to applicable state law
  • 9 paid holidays
  • Full benefits package including medical, dental, vision, life insurance and supplementary benefit options
  • Very generous employer contributions to medical insurance premiums

• For part-time positions, we offer:
  • Pro-rated vacation and sick time based on hours worked
  • Eligibility for supplementary benefit options

• 401(k) Retirement Plan with Employer Match

• Ample professional development opportunities and reimbursement

• Company provided laptop and technology stipend

• A commitment to on-site work in the Philadelphia office, as needed,up to 3 days per week

Starting annual base salary is $68,000 to $85,000 based on a 35-hour work week for this exempt position.Total compensation may increase with overtime pay and eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis.