Operations and Admin Coordinator - WFH - 2 Office Days / Month ($50K-$55K)

Malakye; San Diego (CA); Remote; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision/dental insurance

Life insurance

Paid time off

Holidays and paid vacation

Job summary

Pacific Manufacturing in San Diego, CA is seeking an Operations and Administrative Coordinator to support daily operations across departments. This in-person role requires initiative, reliability, and the ability to work remotely with occasional in-office tasks.

Responsibilities include data entry, light accounting, AR, customer support for sales, scheduling virtual meetings, and process improvements. Excel skills are beneficial, and the position offers growth within the company.

Qualifications

• Natural curiosity with strong desire to learn and grow.
• Ability to work independently and take initiative in a remote, fast-paced environment.
• Strong organizational skills with attention to detail.
• Good communication skills, both written and verbal.
• Willingness to take on a variety of tasks and adapt to changing priorities.
• Basic to intermediate Excel skills are a plus.

Responsibilities

• Assist with daily operations, including administrative tasks and project support.
• Various tasks to support the CEO
• Perform data entry and maintain accurate records, order entry and light accounting and accounts receivable.
• Provide customer support for the sales teams and handle inquiries.
• Help with scheduling, organizing virtual meetings, and coordinating remote events.
• Support various departments with ad-hoc tasks and projects.
• Contribute to process improvements and operational efficiency.
• Use Excel to analyze data, create reports, and manage information (training will be provided if needed).

Skills

Curiosity

Independent work

Organizational skills

Communication

Adaptability

Data entry

Tools

Outlook

Excel

Job description

Pacific Manufacturing is a leading provider of apparel and accessories to brands and retailers across the United States. We are dedicated to enhancing the efficiency and effectiveness of educational institutions through innovative solutions. As we continue to grow, we're looking for a versatile and motivated individual to join our small team as an Operations Assistant. This is an in person position position is ideal for someone who is eager to learn, takes initiative, and thrives in a dynamic, fast-paced environment.

1 office day every 2 weeks once you are up to speed on how the operation moves!

Job Description:

As the Operations and Administrative Coordinator, you will play a crucial role in supporting our day-to-day operations. This is a diverse role that requires a "jack of all trades" mentality. You'll be involved in a variety of tasks across different departments, including administrative duties, customer support, data entry, project assistance, and more. We’re looking for someone who is adaptable, eager to learn new skills, and can work independently in a remote setting.

Key Responsibilities:

• Assist with daily operations, including administrative tasks and project support.
• Various tasks to support the CEO
• Perform data entry and maintain accurate records, order entry and light accounting and accounts receivable.
• Provide customer support for the sales teams and handle inquiries.
• Help with scheduling, organizing virtual meetings, and coordinating remote events.
• Support various departments with ad-hoc tasks and projects.
• Contribute to process improvements and operational efficiency.
• Use Excel to analyze data, create reports, and manage information (training will be provided if needed).

Qualifications:

• A natural curiosity with strong desire to learn and grow is essential.
• Ability to work independently and take initiative in a remote, fast-paced environment.
• Strong organizational skills with attention to detail.
• Good communication skills, both written and verbal.
• Willingness to take on a variety of tasks and adapt to changing priorities.
• Basic to intermediate Excel skills are a plus.

What We Offer:

• A supportive and collaborative environment.
• Opportunities for growth and development within the company.
• Exposure to various aspects of the apparel industry and working with an international supply chain
• Competitive pay and benefits package.

Job Type: Full-time

Pay: $50,000-55,000/yr

Expected hours: 40 per week

Benefits:

• Medical
• Vision/dental
• Holidays and paid vacation

Schedule:

• 8 hour shift
• Monday to Friday

Training will be in office for the first 2-3 weeks depending on experience, After that we are generally in the office once every 2 weeks or as needed. There is office space however if a candidate prefers to come to an office.

Work Location: San Diego CA 92121

Job Types: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Outlook
• Excel: 1 year (Preferred)
• A2000 or Apparel ERP systems (a bonus)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• San Diego, CA 92121 (Required)

Ability to Relocate:

• San Diego, CA 92121: Relocate before starting work (Required)

Work Location: In person