Operations and Accounting Coordinator

The Brinton Group; Boise (ID); On-site; USD 42,000 - 66,000; Full time

Job summary

The Brinton Group in Boise, ID is seeking an Operations & Accounting Coordinator to manage data-entry pipelines, support core accounting functions, and help drive efficient operations.

You will work with sales and program directors from product setup through shipping and billing, using Excel and Google Workspace, with emphasis on accuracy, timeliness, and streamlining daily workflows.

Qualifications

• 3 years of experience in a professional service or fast-paced operational environment preferred.
• Exemplary administrative skills with high accuracy and strong attention to detail.
• Proficiency in Microsoft Excel and Google Workspace; strong organizational abilities.
• College degree in business or administrative field is helpful but not required.

Responsibilities

• Input, organize, and track operational data across multiple software platforms on established timelines.
• Learn, use, and maintain client software systems while keeping staff updated on procedural changes.
• Handle day-to-day accounting entry, process billing, and monitor AR/AP functions and promotions.
• Review transactional data, shipments, and financial inputs to ensure complete accuracy.
• Partner with sales and program directors to support the product lifecycle from setup through shipping and billing.
• Develop efficient, streamlined approaches to daily data workflows.

Skills

Data management

Accounting support

Billing processes

Cross-functional collaboration

Process optimization

Education

Bachelor's degree in business or administration

Tools

Microsoft Excel

Google Workspace

Job description

We are a dynamic, woman-owned small business in Boise, ID, that sources, manufactures, and markets general merchandise for grocery, drug, and mass-market retailers. Our primary clients are local, but we also work with vendors and manufacturers worldwide.

We are seeking a meticulous, versatile Operations & Accounting Coordinator to manage our data-entry pipelines, support core accounting functions, and help drive efficient operations. As a valued part of our small, fast-paced team, you will have the autonomy to streamline processes while ensuring total accuracy from product launch to final billing, with many opportunities for advancement.

What You Will Do

• Data Management & Procedures: Input, organize, and track operational data across multiple software platforms on established timelines.
• Software & Training: Learn, use, and maintain client software systems while keeping internal staff up to date on procedural changes.
• Accounting & Billing Support: Handle day-to-day accounting entry, process billing, and monitor AR/AP functions and promotions.
• Quality & Accuracy Control: Review transactional data, shipments, and financial inputs to ensure complete accuracy.
• Cross-Functional Collaboration: Partner closely with sales and program directors to support the entire product lifecycle from initial setup through shipping and billing.
• Process Optimization: Develop efficient, streamlined approaches to daily data workflows.

Requirements of the Role

• Administrative Skills: Exemplary administrative skills, including high accuracy, strong attention to detail, and organizational abilities.
• Experience: 3 years of experience gained in a professional service or fast-paced operational environment (preferred).
• Software Proficiency: 3 years of experience with Microsoft Office, with primary proficiency in Excel, as well as Google Workspace.
• Education: A college degree in business or an administrative field is helpful but not entirely necessary for the right person.
• Communication: Effective listening and strong relationship management skills, with a willingness to pick up the phone or email someone to solve a problem.

Who You Are

• Smart & Resourceful: You think on your feet and work diligently through complicated tasks.You can follow verbal and/or written instructions and concentrate while handling frequent interruptions.
• Detail-Driven: You possess exceptional data entry skills and catch errors before they happen.
• Deadline-Focused: You stay focused on timelines and work efficiently to get things done.
• Adaptable & Flexible: You thrive in a fast-moving, small-team environment where your work has a visible impact.
• Friendly & Considerate: You are helpful, enthusiastic, and considerate, and like to be around people who treat you with respect, help you grow, and welcome you as part of the team.