Operations Analyst

Access Labs PTY; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Access Medical Labs in New York seeks an Operations Analyst to partner with the VP of Operations. You will build dashboards, report on KPIs, and drive data-driven improvements across the organization.

You will analyze workflows, coordinate initiatives across departments, and support planning, budgeting, and performance reviews. A strong analytical mindset, Excel prowess, and experience with dashboards are essential.

Qualifications

• Bachelor's degree in business or healthcare field preferred.
• 2–4 years of experience in operations, business analysis, healthcare operations, project coordination, or related field.
• Strong analytical, problem-solving, project management, organizational, written and verbal communication, and stakeholder management skills.
• Advanced Microsoft Excel skills, including pivot tables, lookups, formulas, data analysis, reporting, and data accuracy.
• Experience developing dashboards, scorecards, reports, or executive-level business summaries.
• Ability to manage multiple priorities independently while coordinating with the VP of Operations across departments.

Responsibilities

• Develop, maintain, and distribute dashboards, scorecards, reports, and KPIs for leadership review.
• Analyze data to identify trends, bottlenecks, risks, and opportunities for improvement.
• Consolidate data from multiple departments, validate accuracy, translate findings into insights.
• Support VP of Operations in executive meetings, planning, business cases, and decision-making.
• Prepare executive-level reports, dashboards, and supporting analysis.
• Track priorities, deadlines, dependencies, and follow-ups to maintain visibility and accountability.
• Evaluate workflows to improve efficiency, create SOPs, and map future-state processes.
• Coordinate cross-functional initiatives across Operations, Client Success, IT, Billing, Labs, and more.
• Develop project plans with timelines, deliverables, and status updates; escalate risks when needed.
• Identify automation opportunities and support system optimization (Salesforce, BI tools).

Skills

Analytical skills

Problem-solving

Project management

Communication

Stakeholder management

Advanced Excel

Dashboard reporting

Multitasking

Education

Bachelor's degree in Business Administration, Operations Management, Business Analytics, Healthcare Administration, Supply Chain, or related field

Tools

Salesforce

Power BI

Tableau

Monday.com

Smartsheet

Asana

Job description

Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu-from routine panels to advanced biomarkers-across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available.

Since 2003, we've been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible.

Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognized for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally.

Job Summary:

The Operations Analyst is a key analytical and operational partner to the Vice President of Operations at Access Labs. This role provides data analysis, reporting, project coordination, process improvement support, and operational visibility to help drive performance, execute strategic priorities, and move initiatives from planning through completion.

The successful candidate will be a proactive problem solver who can understand complex operational information, identify trends and root causes, translate data into clear recommendations, and coordinate cross-functional follow-up with accuracy, urgency, and professionalism.

Job Responsibilities:

Operations Analytics & Reporting

• Develop, maintain, and distribute operational dashboards, scorecards, reports, and KPIs for leadership review.
• Analyze operational data to identify trends, variances, bottlenecks, inefficiencies, risks, and opportunities for improvement.
• Consolidate data from multiple departments and systems, validate accuracy, investigate discrepancies, and translate findings into clear business insights and recommendations.
• Support the VP of Operations in preparing for executive meetings, operational reviews, strategic planning, business cases, and decision-making discussions.
• Prepare executive-level reports, presentations, summaries, dashboards, and supporting analysis.
• Track key priorities, commitments, deadlines, dependencies, outstanding decisions, and follow-up items to maintain visibility and accountability.

Process Improvement & Project Coordination

• Evaluate workflows across Access Labs to improve efficiency, consistency, quality, scalability, and client experience.
• Document current-state and future-state processes, create process maps and SOPs, identify root causes, and recommend practical improvements.
• Coordinate cross-functional initiatives involving Operations, Client Success, Customer Service, Data Entry, Scheduling, Billing, Commercial, Laboratory, IT, and other departments.
• Develop project plans, timelines, action items, deliverables, documentation, and status updates; monitor progress and **escalate** risks, delays, dependencies, or resource constraints.

Operational Performance, Systems & Strategic Support

• Assist in defining, maintaining, and analyzing operational KPIs, departmental scorecards, SLAs, productivity metrics, turnaround times, capacity, staffing, workload, and resource utilization.
• Support monthly business reviews, operational performance discussions, corrective action tracking, forecasting, budgeting activities, and resource allocation recommendations.
• Use operational systems and reporting platforms to collect, analyze, and present data; support Salesforce and other business system optimization.
• Identify opportunities to automate manual reporting, improve repetitive workflows, support system testing and implementation, and align technology capabilities with operational requirements.
• Conduct research, benchmarks, cost-benefit analyses, and business case support for strategic projects that improve scalability, efficiency, quality, and client service.

The Operations Analyst will maintain and support operational KPI dashboards, executive scorecards, department performance reports, project plans and trackers, strategic initiative trackers, process maps, workflow documentation, root-cause analyses, capacity and workload analyses, continuous improvement recommendations, executive meeting materials, and action-item/accountability tracking.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Operations Management, Business Analytics, Healthcare Administration, Supply Chain, or related field preferred.
• 2-4 years of experience in operations, business analysis, healthcare operations, project coordination, process improvement, or a related field.
• Strong analytical, problem-solving, project management, organizational, written communication, verbal communication, and stakeholder management skills.
• Advanced Microsoft Excel skills, including pivot tables, lookups, formulas, data analysis, reporting, and strong attention to data accuracy.
• Experience developing dashboards, scorecards, reports, or executive-level business summaries.
• Ability to manage multiple priorities independently while maintaining close communication with the VP of Operations and working effectively across departments.

Preferred Qualifications

• Experience in healthcare, laboratory, diagnostics, healthcare technology, or another regulated environment.
• Experience with Salesforce, Power BI, Tableau, Monday.com, Smartsheet, Asana, or similar CRM, reporting, BI, and project management platforms.
• Lean Six Sigma or other continuous improvement certification; experience with process mapping, workflow optimization, KPIs, SLAs, capacity planning, productivity metrics, executive reporting, or senior leadership support.