AP Specialist

Access Labs; North Palm Beach (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Access Medical Laboratories in Florida is seeking an experienced Accounts Payable Manager to oversee vendor invoicing, payments, and reconciliation processes. You will ensure accurate recording of expenses and help maintain strong financial controls.

The role requires hands-on experience with bank reconciliations, internal reporting, and cross-functional collaboration to optimize AP operations. A Bachelor's degree in a related field and advanced Excel skills are preferred.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 5+ years in accounts payable, accounting operations, or related finance functions.
• Experience supervising or leading an accounts payable team.
• Strong knowledge of AP processes, invoice management, vendor reconciliation, and expense reporting.
• Experience performing bank reconciliations and reviewing financial transactions for accuracy.
• Understanding of accounting principles, internal controls, and financial compliance requirements.
• Experience with accounting software and ERP systems.
• Advanced Excel skills: formulas, pivot tables, and financial reporting.

Responsibilities

• Process accounts payable: verify invoices, process payments, and reconcile vendor accounts.
• Perform monthly bank reconciliations to match cash records with bank statements.
• Prepare internal financial reports for management review.
• Monitor expenses and allocate to correct accounts.
• Provide insights to improve financial controls and cost savings.
• Ensure adherence to policies, standards, and regulatory requirements.
• Maintain documentation and filing of financial records.

Skills

Accounts payable

Bank reconciliations

Financial reporting

Excel proficiency

Internal controls

Vendor reconciliation

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

ERP systems

Accounting software

Microsoft Excel

Job description

• Process accounts payable, including the verification of invoices, processing payments, and reconciling vendor accounts.
• Perform monthly bank reconciliations to ensure that cash records in the accounting system match bank statements, identifying and resolving any discrepancies.
• Prepare internal financial reports for management review, highlighting key financial metrics and variances.
• Monitor company expenses and ensure they are properly allocated to the appropriate accounts.
• Ensure that all expenses are supported by valid documentation, such as receipts, invoices, or purchase orders.
• Provide insights and recommendations to senior accounting or finance personnel to improve financial controls or identify cost-saving opportunities.
• Ensure adherence to accounting standards, company policies, and regulatory requirements.
• Utilize accounting software to perform accurate data entry and ensure systems are regularly updated to reflect the most current financial information.
• Process employee expense reports, ensuring compliance with company policies, and reimbursement for approved expenses in a timely manner.
• Organize and maintain financial records, documents, and supporting materials in compliance with organizational and legal requirements.
• Ensure proper filing and archiving of financial documents for easy retrieval during audits or reviews.
• Provide financial information and support for cross-departmental projects or initiatives.
• Create daily, weekly, monthly and quarterly KPI's to ensure continuous visibility of department performance.
• Additional tasks may be assigned at any time by management.

Description

• Process accounts payable, including the verification of invoices, processing payments, and reconciling vendor accounts.
• Perform monthly bank reconciliations to ensure that cash records in the accounting system match bank statements, identifying and resolving any discrepancies.
• Prepare internal financial reports for management review, highlighting key financial metrics and variances.
• Monitor company expenses and ensure they are properly allocated to the appropriate accounts.
• Ensure that all expenses are supported by valid documentation, such as receipts, invoices, or purchase orders.
• Provide insights and recommendations to senior accounting or finance personnel to improve financial controls or identify cost‑saving opportunities.
• Ensure adherence to accounting standards, company policies, and regulatory requirements.
• Utilize accounting software to perform accurate data entry and ensure systems are regularly updated to reflect the most current financial information.
• Process employee expense reports, ensuring compliance with company policies, and reimbursement for approved expenses in a timely manner.
• Organize and maintain financial records, documents, and supporting materials in compliance with organizational and legal requirements.
• Ensure proper filing and archiving of financial documents for easy retrieval during audits or reviews.
• Provide financial information and support for cross‑departmental projects or initiatives.
• Create daily, weekly, monthly and quarterly KPI's to ensure continuous visibility of department performance.
• Additional tasks may be assigned at any time by management.

Qualifications & Skills

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of experience in accounts payable, accounting operations, or related finance functions.
• Prior experience supervising or leading an accounts payable team preferred.
• Strong knowledge of accounts payable processes, invoice management, vendor reconciliation, and expense reporting.
• Experience performing bank reconciliations and reviewing financial transactions for accuracy.
• Strong understanding of accounting principles, internal controls, and financial compliance requirements.
• Experience working with accounting software and ERP systems.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and financial reporting functions.
• Strong analytical skills with the ability to identify discrepancies, investigate issues, and recommend solutions.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Strong communication skills with the ability to collaborate with internal teams, vendors, and leadership.
• Demonstrated ability to maintain confidentiality and handle sensitive financial information.
• Proactive problem solver with a focus on continuous improvement and process optimization.

About the Organization Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu-from routine panels to advanced biomarkers-across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available.

Since 2003, we've been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible.

Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognized for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.