operations analyst

NPAworldwide; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid vacation

Free parking

Fitness center access

Training sessions

Job summary

NPAworldwide is seeking a detail-oriented operations professional to manage private assets and trust accounting tasks in a fast-paced wealth management environment. You will handle capital calls, distributions, K-1s, and investor documentation with strong attention to compliance.

The role requires familiarity with hedge funds and investment partnerships, proficiency in MS Office, and experience with trust accounting software.

Qualifications

• 1 to 4 years of relevant operations experience in financial services or accounting.
• Familiarity with private equity, private credit, real estate, investment partnerships, or closely held securities.
• Hands-on experience supporting asset classes, including capital calls, distributions, valuations, and K-1s.
• BBA and/or MBA in business administration, accounting, finance, or a related field.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Experience with trust accounting software GWES/SEI/FIS AddVantage/Innovest/Infovisa is a plus.

Responsibilities

• Perform operational processing for private and non-marketable assets in the GWES trust accounting system.
• Maintain private investment records, including units, cost basis, market values, and ownership data.
• Prepare draft subscription agreements, investor questionnaires, tax forms, and related documentation.
• Prepare capital calls and distributions and track unfunded commitments.
• Obtain and process periodic valuations and capital account statements, flagging stale or missing data.
• Maintain K-1 records and reconcile ownership information to account records.
• Run and review the position reconciliation and exceptions report, escalating discrepancies.
• Assist with new asset onboarding and maintain a tickler system for capital calls, K-1s, and meeting dates.
• Maintain due diligence files and contact and wiring documentation for managers and fund administrators.
• Support compliance review against investment policy checklists, governing documents, and the Texas Trust Code.

Skills

Microsoft Office

Private equity

Real estate

Investment partnerships

K-1s

Education

BBA or MBA in business administration, accounting, finance

Tools

GWES

SEI

FIS AddVantage

Innovest

Infovisa

Job description

Job Description

Key Responsibilities

• Perform operational processing for private and non-marketable assets in the GWES trust accounting system
• Maintain private investment records, including units, cost basis, market values, and ownership data
• Prepare draft subscription agreements, investor questionnaires, tax forms, and related documentation
• Prepare capital calls and distributions and track unfunded commitments
• Obtain and process periodic valuations and capital account statements, flagging stale or missing data
• Maintain K-1 records and reconcile ownership information to account records
• Run and review the position reconciliation and exceptions report, escalating discrepancies
• Assist with new asset onboarding and maintain a tickler system for capital calls, K-1s, and meeting dates
• Maintain due diligence files and contact and wiring documentation for managers and fund administrators
• Support compliance review against investment policy checklists, governing documents, and the Texas Trust Code

Qualifications

• 1 to 4 years of relevant operations experience in financial services or an accounting background
• Familiarity with private equity, private credit, real estate, investment partnerships, or closely held securities is preferred
• Hands-on experience supporting these asset classes, including capital calls, distributions, valuations, and K-1s, a plus
• BBA and/or MBA in business administration, accounting, finance, or a related field
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Experience with trust accounting software such as GWES, SEI, FIS AddVantage, Innovest, or Infovisa a plus
• Exceptional attention to detail with strong problem-solving and organizational skills
• Discreet and reliable in handling highly confidential financial and personal information

What They Offer

Why is This a Great Opportunity:

• Join a respected, privately held wealth management firm with a strong reputation for client service and work with sophisticated high-net-worth and ultra-high-net-worth families
• Collaborative, team-oriented culture that invests in your development
• Competitive compensation with long-term incentive program including employee tracking stock grants that vest over five years and provide dividend participation during the vesting period
• Comprehensive benefits including medical, dental, and vision insurance, with the company covering a significant portion of employee coverage
• 401(k) plan with company contribution based on total cash compensation after one year of service
• Generous vacation policy based on title and tenure
• Free parking at the office location and access to the building fitness center, with optional training sessions during the work week
• Opportunity to work within an amazing team and join a highly respected organization known for its long-tenured team, collaborative culture, and commitment to professional development