AVP, Investment Operations Analyst, Private Assets

Financial Recruiters International; Houston (TX); Sur place; USD 55 000 - 85 000; Plein temps

Résumé du poste

Confidential Trust Company seeks an Investment Analyst to provide operational and administrative support for private assets held in client accounts. You will work closely with the Private Assets Specialist to ensure records are accurate, audit-ready, and compliant, handling routine back-office tasks and documentation.

The role focuses on asset administration, capitalization, K-1 processing support, and ongoing regulatory compliance, with opportunities to contribute to investment evaluation and

Qualifications

• 1–3 years of relevant experience in financial services.
• BBA and/or MBA in business administration, accounting, finance or related field.
• Proficient with GWES trust accounting system and Microsoft Office.
• Exposure to private equity, real estate or similar non-marketable investments preferred.

Responsabilités

• Provide operational and administrative support for private assets and investments.
• Maintain private asset records including cost basis, market values and ownership data.
• Prepare investment documentation, tax forms and subscription materials for review.
• Assist with capital calls, distributions, and valuation support.
• Support regulatory and compliance activities, including due diligence files and documentation.

Connaissances

Financial services

Attention to detail

Client service

Organizational skills

Team player

Formation

BBA or MBA in business administration

Outils

GWES trust accounting system

Microsoft Office

Description du poste

A confidential Trust Company is the largest private, independent, full-service trust company in the state of Texas. Founded in 1994 by eight Houston families, the company has grown to serve over 350 relationships worldwide, all with roots in and ties to Texas, with more than $12 billion in assets under management.

As a true fiduciary, Confidential Trust Company specializes in the transition of assets across generations. We focus on four highly personalized service areas:

• Fiduciary administration of trusts and estates
• Independent, third-party investment and asset management
• Support services for charitable trusts, endowments, and foundations
• Private client services

Confidential Trust Company delivers the highest quality and most intensive client service in our industry. We are committed to the tradition of flexible, attentive, and confidential service, taking a holistic approach to understanding our client’s full financial picture.

About the Role:

Confidential Trust Company seeks an Investment Analyst to provide operational and administrative support to manage private assets held in client accounts. Working closely with the Private Assets Specialist, you will ensure private investment records are accurate, complete, and audit ready. This role manages routine back-office tasks, including database maintenance, capital call and distribution tracking, K-1 processing support, due diligence file assembly, and compliance documentation, freeing the Private Assets Specialist to focus on investment evaluation.

Primary Responsibilities & Duties:

I. Private Asset Administration & Operations

• Perform routine operational processing for private investments and other non-marketable assets in GWES, subject to established review and approval procedures
• Maintain private investment records, including units, cost basis, market values, ownership information, and other required asset data
• Prepare draft subscription agreements, investor questionnaires, tax forms and related investment documentation for review, approval and execution by authorized parties
• Prepare routine capital calls and distributions in accordance with procedures and prepare transactions for review/approval
• Track unfunded commitments and maintain supporting commitment documentation
• Obtain and process periodic valuations and capital account statements; identify stale or missing valuations, flag discrepancies for resolution, and maintain supporting documentation
• Assist with new asset onboarding, including collection of subscription documents, ownership documentation, tax forms, wires instructions, valuation support other required records
• Maintain cost basis and transaction history records and elevate discrepancies or transactions requiring additional analysis
• Maintain K-1 records and reconcile ownership information and other relevant information data to account records; identify discrepancies for review
• Organize and maintain the private asset records in accordance with established documentation and electronic filing standards
• Run and review the position reconciliation and exceptions report, flag discrepancies for resolution
• Prepare draft Excel spreadsheets and asset allocation schedules, as requested
• Assist with gathering documentation for account tax reporting related to private investments
• Track upcoming shareholder/ownership meeting dates and proxy voting deadlines, prepare briefing materials
• Maintain a tracking calendar/tickler system for capital calls, distributions, K-1 receipt, and meeting dates

II. Regulatory & Compliance Support

• Maintain due diligence files on private investments in accordance with established documentation requirements
• Maintain current contact, wiring, and other required documentation for private investments managers and fund administrators subject to established verification and approval procedures
• Pull standard reports and data from GWES as requested for compliance review
• Track outstanding co-trustee approvals and release documents; follow up on pending items
• Support Private Assets Specialist in confirming investments align with investment policy checklists, governing documents, and the Texas Trust Code

Key Accountabilities:

• Follow up with teams, clients, advisors, and other constituents to ensure outcome of task is as intended
• Understand and comply with Confidential Trust Company’s policies and procedures
• Collaborate with team members to consistently deliver the highest level of service to clients, demonstrating highly professional and clear communication skills, both written and verbal
• Understand and comply with the Bank Secrecy Act and Know Your Customer procedures
• Discreet, reliable, and able to handle highly confidential financial and personal information appropriately, both internally and externally

Skills Required:

• 1-3 years of relevant experience in financial services
• BBA and/or MBA degree in business administration, accounting, finance or a related field
• Willing to acquire knowledge of GWES trust accounting system and other key technologies used at the company
• Proficient in all Microsoft Office products (Word, Excel, Outlook, etc.)
• Exposure to private equity, real estate, investment partnerships, closely held securities, or other non-marketable investments preferred
• Highly professional with an orientation toward client service
• Exceptional attention to detail with a strong commitment to accuracy and completeness
• Demonstrated problem-solving skills and ability to identify discrepancies, research issues and escalate matters appropriately
• Demonstrated organizational skills with the ability to multi-task and prioritize
• Be a team player with a positive attitude
• Self-starter with strong initiative

The Confidential Trust Company is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status.