Operations Administrator - Remote

LAZ Parking; Emeryville (CA); Remote; USD 36,000 - 51,000; Part time

Job summary

LAZ Parking seeks an Operations Administrator to provide essential admin support to senior leaders from a remote location. This part-time role focuses on calendar management, communications, and coordinating meetings with Home Office and external contacts.

The ideal candidate will be organized, proactive, and discreet, with strong written and verbal communication; experience supporting executives is preferred.

Qualifications

• High school diploma or GED required.
• At least one year of admin or office coordination experience.
• Experience supporting senior leaders and coordinating meetings.
• Proficiency in Microsoft Office apps (Outlook, Teams, Word, Excel, PowerPoint).

Responsibilities

• Provide day-to-day administrative support to senior leaders.
• Coordinate communications with Home Office and internal/external contacts.
• Manage calendars and schedule meetings, calls, and in-person events.
• Prepare meeting agendas and distribute materials in advance.
• Attend meetings and document key decisions and action items.
• Track follow-ups and remind responsible parties of due dates.
• Draft and distribute correspondence and updates.
• Assist with presentations, reports, and briefing materials.
• Maintain organized contact lists and shared files.
• Handle confidential information with discretion.

Skills

Communication

Organizational skills

Time management

Discretion

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

Title: Operations Administrator

Compensation: $31.50 per hour

Schedule: Part-time; M-F 12:30P-4:30P

Location: Remote

Reports to: Director of Operations

LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we're the experts!

We are also a PEOPLE FIRST company. We often say, "Parking is our industry, but people are our passion." Our mission is to "create opportunities for our employees and value for our clients." If you're looking to join a growing company led by passionate people committed to being the best, contact us today!

The Operations Administrator provides administrative and coordination support to assigned senior leaders, keeping their communications, meetings, calendars, and priorities organized. This position works closely with those leaders and serves as a point of contact with Home Office, helping ensure information is shared promptly, requests reach the right people, and follow-up items are completed on time.

The ideal candidate is organized, proactive, and a strong communicator who enjoys supporting senior leaders, anticipating their needs, and managing details with professionalism and discretion.

Principal Job Duties:

• Provide day-to-day administrative support to assigned senior leaders.
• Coordinate communications between assigned senior leaders, Home Office departments, and other internal and external contacts.
• Manage calendars, coordinate availability, and schedule conference calls, Microsoft Teams meetings, and in-person meetings.
• Prepare and distribute meeting agendas, gather supporting materials, and confirm that participants have the information needed in advance.
• Attend meetings as requested, document key decisions and action items, and distribute clear meeting notes.
• Track follow-up items, responsible parties, and due dates; send reminders and bring outstanding items to the appropriate leader's attention.
• Coordinate responses to Home Office requests by gathering information and tracking submission deadlines.
• Draft and distribute correspondence, announcements, and updates at the direction of assigned senior leaders.
• Assist with preparing presentations, reports, and briefing materials.
• Maintain organized contact lists, shared files, and administrative records.
• Coordinate meeting logistics, including conference rooms, technology, visitor arrangements, and other needs.
• Handle confidential business and employee information with discretion.
• Provide additional administrative support and perform other related duties as assigned.

Education:

• High school diploma or GED required.

Experience:

• At least one year of administrative or office coordination experience.
• Experience supporting senior leaders, managing calendars, and coordinating meetings preferred.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Skills:

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Ability to prepare clear agendas, meeting notes, and correspondence.
• Professional interpersonal skills and the ability to communicate effectively with senior leaders and internal and external contacts.
• Ability to work independently, anticipate administrative needs, and follow through on assignments.
• Demonstrates discretion, sound judgment, accountability, and a sense of urgency.

Physical Demands:

• Ability to perform desk-based work and use a computer and telephone for extended periods.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Non-Exempt

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to equal opportunity without regard to race, religion, color, sex, age, national origin, citizenship, disability, or any other basis of discrimination prohibited by applicable local, state, or federal law. No question in our application process is used for the purpose of limiting or excluding any applicant's consideration for employment on such grounds.

This Employer participates in E-Verify.