Operations Administrator, Housing

Metropolitan Council on Jewish Poverty; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Major medical insurance

Dental insurance

Vision insurance

Life insurance

Pre-tax commuter benefits

403(b) with employer contribution

Generous vacation and sick leave

Job summary

The Metropolitan Council on Jewish Poverty in New York is seeking an Operations Administrator to coordinate repairs and compliance for their housing portfolio. The role requires frequent travel between properties and the ability to manage building violations.

The ideal candidate will have 2-3 years of experience managing compliance and be familiar with NYC regulatory agencies. The position offers a competitive salary range of $70,000 - $80,000 per year along with comprehensive benefits.

Qualifications

• Experience managing building violations and compliance across properties.
• Knowledge of NYC regulatory agencies and requirements.
• Experience supporting preventative maintenance and building-related projects.

Responsibilities

• Coordinate repairs, compliance, and inspections for housing portfolio.
• Manage building violations and ensure timely resolution.
• Prepare status reports on open issues for senior leadership.

Skills

Building systems knowledge

Problem-solving skills

Communication skills

Vendor management

Multitasking

Education

2-3 years of experience managing building violations

Knowledge of NYC regulatory agencies

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Position Summary

The Operations Administrator serves as the primary field coordinator for Met Council’s housing portfolio, responsible for coordination of repairs, local law compliance, inspections, vendor contracts and violation removal.

Please note: This is an office-based role requiring frequent travel between properties.

Building Operations & Maintenance Oversight

• Troubleshoot general operational concerns, identifying practical and cost-effective solutions.
• Identify recurring maintenance or operational issues and recommend improvements to strengthen building performance and efficiency.
• Support preventative maintenance efforts and overall building condition management.
• Oversee repair, maintenance, and improvement projects, including obtaining proposals, coordinating vendors, monitoring progress, and ensuring quality completion.
• Coordinate major repairs with the Managing Director of Housing.
• Coordinate move-ins.
• Ensure vendors are properly scheduled, supervised, and performing work in accordance with expectations.
• Ensure timely and proper documentation of procurement of supplies and services.

Compliance & Inspections

• Manage and track building violations across Met Council’s properties, ensuring timely follow-up, corrective action, and resolution.
• Identify conditions that may lead to violations and take proactive steps to address issues and support ongoing compliance.
• Ensure timely completion of all required local law, elevator, boiler, and other required inspections, tests, and filings.
• Stay current on applicable building regulations, local laws, and compliance requirements and communicate updates to relevant staff.

Reporting & Documentation

• Prepare regular status reports on violations, open issues, and resolution progress for senior leadership.
• Maintain accurate records related to inspections, repairs, violations, vendor activity, and project status.
• Work closely with internal staff and external partners to support ongoing building operations and address property-related needs.

Coordination & Support

• Work closely with on-site staff, vendors, and external agencies to address operational needs and resolve building-related issues.
• Provide conflict resolution as needed.
• Support coordination of building access, vendor logistics, and operational activities across the portfolio.
• Additional responsibilities as required.
• Well-organized and proactive.
• Strong communication skills (written and verbal).
• Service-oriented mindset with strong multitasking ability.
• Accountability and flexibility.
• Ability to work well under pressure.
• Strong problem-solving and decision-making skills.
• Ability to manage vendors and ensure quality execution.
• Ability to identify and proactively address compliance issues.
• Ability to work independently and take ownership of responsibilities.
• Strong working knowledge of building systems and operations.

Skill and Education

• 2-3 years of experience managing building violations and compliance across a portfolio of properties.
• Working knowledge of NYC regulatory agencies and requirements, including HPD, DOB, FDNY, and applicable local laws.
• Experience supporting preventative maintenance, inspections, repairs, and building-related projects (required).
• Knowledge of building systems, maintenance workflows, and operational best practices (preferred).
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.

Physical Demands

• Required Constantly: Walking, sitting, grasping, bending, stooping, squatting, computer input, finger dexterity and coordination of hand, eye and foot.
• Required Frequently: Standing and climbing stairs; carrying laptop & files (approx. 8-10 lbs).
• Required Occasionally: Reaching above the shoulder, and lifting 5-25 pounds, pushing and pulling.
• Ability to safely navigate obstacles in active construction/renovation sites.

Special Requirements

• Ability to respond to building-related emergencies outside of standard business hours, as needed.
• Frequent travel between properties across New York City.

Compensation

$70,000 - $80,000 per year.

Benefits

Major medical, dental, vision, and life insurance; pre-tax commuter benefits; FSA; 403(b) with employer contribution; plus generous vacation, sick leave, and holidays.