Operations Administrator

Chick-fil-A Supply; Town of Florida (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading food distribution company is looking for an Operations Administrator in Weston, FL. This role involves managing calendars, coordinating shipping, and handling day-to-day operations while ensuring food safety and quality service. The ideal candidate has at least 2 years of administrative experience, is proficient in Microsoft Office, and possesses strong communication skills. This full-time position requires a committed and detail-oriented individual who can thrive in a dynamic environment.

Qualifications

• 2+ years of experience in an administrative assistant role.
• Proficient in Microsoft Office suite (Excel, Access, PowerPoint).
• Strong communication skills.
• Exceptional attention to detail.

Responsibilities

• Manage calendars and events for Distribution Center leaders.
• Coordinate shipping, maintain inventory of uniforms and PPE.
• Process invoices and purchase orders.

Skills

Time Management

Communication Skills

Customer Focus

Problem-solving

Detail Orientation

Education

Associate’s Degree

Tools

Microsoft Office Suite

Job description

Operations Administrator

Location: Weston, FL

About Chick-fil-A Supply: Chick-fil-A Supply, LLC, a wholly owned subsidiary of Chick‑fil‑A, Inc., is an innovative distribution service provider focused on understanding and meeting the unique needs of Chick‑fil‑A® restaurants. Chick-fil-A Supply ensures restaurants have the food and products they need through a seamless delivery experience that extends the Chick-fil-A culture of care.

Responsibilities

• Manage Distribution Center leaders’ calendars, organizing meetings and events on behalf of the distribution center.
• Manage travel arrangements for leaders and team members involved in training and supporting other DCs.
• Manage day‑to‑day office operations; coordinate shipping and courier services, maintain inventory levels of uniforms and personal protective equipment, manage catering vendors.
• Process invoices and purchase orders; write memos and reports.
• Support all staff engagement initiatives.
• Other duties as may be assigned by management, including warehouse support or inventory‑related activities.

Minimum Qualifications

• Associate’s Degree.
• 2+ years of experience in a prior administrative assistant role.
• Expert time‑management skills.
• Strong communication skills, comfortable interacting with leaders, suppliers, restaurant operators, and other business partners.
• Quick and versatile learner who embraces change, analyzes successes and failures for improvement, experiments for solutions, enjoys unfamiliar tasks, and grasps underlying structures rapidly.
• Customer‑focused relationship builder who can earn trust and respect from internal and external customers and use their information to improve products and services.
• Committed to food safety for customers and safe workplace for team members.
• Inspired to uphold Chick‑fil‑A values and act with integrity.
• Results‑driven; able to meet or exceed goals and encourage others to do the same.
• Problem‑solver able to identify hidden issues, look beyond obvious solutions, and not stop at the first answer.
• Servant leader who puts others before themselves, corrects mistakes authentically, and respects all viewpoints.
• Proficient in Microsoft Office suite (Excel, Access, PowerPoint).
• Ability to plan and organize deliverables, set priorities, and manage competing deadlines.
• Demonstrated ability to adapt to change and respond to difficult situations in a professional manner.
• Exceptional attention to detail and organization.

Preferred Qualifications

• 5+ years of experience in an administrative assistant role.

Minimum Years of Experience

2 years

Travel Requirements

10%

Required Level Of Education

Associate’s Degree

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Management and Manufacturing

Industries

Transportation, Logistics, Supply Chain and Storage