Operations Administrative Coordinator - Gainesville Inland Port

gpaexternalcareers; Gainesville (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

gpaexternalcareers seeks an Operations Admin Coordinator at the Gainesville Inland Port to support container handling operations, payroll processing, and employee matters under the Assistant Manager. You will perform clerical duties, enter orders in NAVIS, and coordinate yard movement to ensure smooth daily throughput.

Strong organization, clear communication, and ability to work shift hours are essential, along with a High School diploma and TWIC/Driver's License. Training will be provided.

Qualifications

• Typing ability and general office procedures are required.
• Ability to handle fast-paced work and stress daily.
• Strong communication with customers and employees.
• Flexibility to work shifts, weekends, holidays, and overtime.

Responsibilities

• Performs clerical duties such as filing, mail, and shipping order processing.
• Keeps time cards and understands shift, overtime, and benefits policies.
• Serves as the Customer Experience Center for the Gainesville Inland Port.
• Enters orders into NAVIS and other terminal systems and verifies completeness.
• Coordinates container movements and communicates with yard and maintenance.
• Processes service orders for billing submissions.
• Maintains inventory accuracy between physical and computer records.
• Trains other administrative personnel as needed.

Skills

Typing

Office procedures

Communication

Problem solving

Shift work

Training others

Customer interaction

Education

High School Diploma or equivalent

Bachelor's Degree in business

TWIC - Transportation Worker Identification Credential

Driver's License

Job description

JOB INFORMATION

Job Title: Operations Admin Coordinator - GIP

Department(s): 8600 - Gainesville Inland Port

Location(s): Gainesville Inland Port

FLSA Status: Non-Exempt

JOB OVERVIEW

Under the supervision of the Assistant Manager, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee-related matters.

Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

JOB DUTIES

• Performs a variety of clerical duties such as filing, mail distribution, copying, answering the telephone, and processing shipping orders.
• Keeps time cards for hourly paid personnel, and maintains familiarity with policy relating to shift work, overtime, benefits, etc.
• Serves as the Customer Experience Center for the Gainesville Inland Port.
• Enters and facilitates orders into the NAVIS system and other terminal management systems based on a variety of customer requests. Verifies orders are complete with information before processing.
• Communicates verbal orders to yard operators and maintenance personnel.
• Processes service orders for billing submissions (dig moves, stack relocations, gate overtime, etc.).
• Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory.
• Coordinates the movement of all containers within the Gainesville Inland Port.
• Performs error resolution on containers.
• Coordinates and Plans import/export/empty containers for efficient yard and rail operations.
• Performs detailed research and assists in testing new computer procedures and screens.
• Willing and capable to train other administrative personnel as needed.
• Performs other duties as assigned
• Complies with all policies and standards

JOB REQUIREMENTS

Knowledge, Skills, & Abilities

• Daily work assignment changes will be implemented at management's discretion.
• Cross-training will be ongoing for assistance in such an event.
• Typing ability required.
• Some training in general office procedures necessary.
• Ability to handle fast pace/stress daily.
• Ability to quickly analyze problems and take initiative.
• Must be able to communicate professionally with customers and employees.
• Ability to work shift work, weekends, holidays, and overtime as required.
• Ability to learn to operate the GPA computer systems, as well as new technologies or other operating systems that may be required.
• Ability to interact and communicate effectively and professionally with the GPA staff on all levels of administration, including immediate supervisor, management, and peers required.

Experience

• Familiarity with operations of shipping industry Preferred

Education

• Required High School Diploma or equivalent
• Preferred Bachelor's Degree in business or related field

Licenses & Certifications

• TWIC - Transportation Worker Identification Credential Required Upon Hire
• Driver's License - Valid state driver's license Required Upon Hire

Note: This job description is not necessarily an exhaustive list of all duties, responsibilities, job requirements, or working conditions associated with the job. Management reserves the right to revise the job or to require the performance of different or additional tasks. The employee must be able to perform the essential functions of the job, with or without reasonable accommodation, an without direct threat to the health or safety of others.

Revised: 3/19/2026

Mission: To empower entrepreneurs, strengthen industries, sustain communities, and fortify families by relentlessly striving to accelerate global commerce.