Remote Operations Administrative Coordinator

Jobsultant Solutions; City of Albany (NY); Remote; USD 40,000 - 60,000; Full time

Job summary

A logistics management company is seeking a Remote Operations Administrative Coordinator to oversee administrative duties related to container handling operations in Albany. The role includes data entry, office support, and the facilitation of orders in the NAVIS system. Candidates should have a high school diploma, strong communication skills, and proficiency in Microsoft Word and Excel. This position may require weekend and overtime work, ensuring a flexible work environment.

Qualifications

• Knowledge of general office procedures.
• Ability to input large volumes of data accurately.
• Experience with Microsoft Word and Excel.

Responsibilities

• Perform various clerical duties including filing and answering inquiries.
• Facilitate and verify orders in the NAVIS system.
• Communicate verbal orders to yard operators.
• Process service orders for billing submission.
• Adjust the computer inventory for on-port changes.
• Coordinate the movement of containers within the terminal.
• Perform error resolution on containers and chassis.
• Plan import/export/empty containers for efficient operations.
• Conduct detailed research and assist in testing new procedures.
• Train other administrative personnel as needed.
• Process employee time and benefits in the payroll system.

Skills

Data entry accuracy

Effective communication

Office equipment operation

Microsoft Word and Excel

Typing speed (35 wpm or more)

Education

High school diploma or equivalent

Four-year college degree in business or related field

Job description

Remote Operations Administrative Coordinator

About the job Remote Operations Administrative Coordinator

JOB OVERVIEW

Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

JOB DUTIES AND REQUIREMENTS

1. Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required. Performs all manual job functions.
2. Enters, facilitates, and verifies orders into the NAVIS system based upon a variety of customer requests. Ensures orders are complete with information in NAVIS before processing.
3. Communicates verbal orders to yard operators.
4. Processes service orders for billing submission (chassis bundling/unbundling, dig moves, stack relocations, gate overtime, etc.).
5. Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory.
6. Coordinates the movement of all containers within the Garden City Terminal.
7. Performs error resolution on containers and chassis.
8. Coordinates and plans import/export/empty containers for efficient yard and vessel operations.
9. Performs detailed research and assists in testing new computer procedures and screens.
10. Willing and capable to train other administrative personnel as needed.
11. Works with the GPA ADP payroll system in processing employee time and benefits to ensure pay is processed accurately.
12. Performs other duties as assigned.

JOB REQUIREMENTS

Knowledge, Skills and Abilities:

Knowledge of general office procedures and operation of office equipment required. Must have the ability to input large volumes of data into GPA's systems accurately and efficiently. Ability to type 35 wpm, or more, and use the numerical keypad. Experience with Microsoft Word and Excel desired. Possess skills to interact and communicate effectively and professionally with the GPA staff on all levels of administration including immediate supervisor, management and co-workers required. Must be willing and able to work weekends, holidays, shift work, overtime, and telecommuting as needed.

Education and/or Experience:

High school diploma or equivalent required. Four-year college degree in business or related field highly desired. Familiarity with operations of shipping industry also desired.