Operations Administrative Coordinator - GCT Containers

gpaexternalcareers; Garden City, Savannah (GA, GA); On-site; USD 42,000 - 52,000; Full time

Job summary

Georgia Ports Authority is seeking an Operations Administrative Coordinator to support container handling operations at Garden City Terminal. Responsibilities include clerical tasks, NAVIS order processing, and yard movement coordination, with a focus on accuracy and safety.

The role requires data entry speed, proficiency in Word/Excel, and strong communication with GPA staff. Weekend and shift work may be required; familiarity with payroll processes is a plus.

Qualifications

• Ability to input large volumes of data accurately into GPA systems
• Type 35+ wpm and use the numeric keypad
• Proficient with Microsoft Word and Excel
• Strong professional communication with GPA staff and management
• Willing to work weekends, holidays, overtime; some telecommuting as needed

Responsibilities

• Perform clerical duties such as filing, inventory, and reception.
• Enter, verify, and process NAVIS orders from customer requests.
• Coordinate movement of containers within Garden City Terminal.
• Assist in payroll processing using the GPA ADP system and benefits.
• Provide training to administrative personnel as needed.
• Handle other duties as assigned and ensure policy compliance.

Skills

General office procedures

Data entry

Typing 35 wpm

MS Word

MS Excel

Communication

Weekend/holiday shift

Education

High School Diploma or equivalent

Four-year college degree (preferred)

Tools

NAVIS system

Microsoft Word

Microsoft Excel

Job description

JOB INFORMATION:

Job Title: Operations Admin Coordinator - GCT Containers

Location(s): Garden City Terminal

FLSA Status: Non-Exempt

JOB OVERVIEW:

Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee-related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity, and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

JOB DUTIES:

• Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required. Performs all manual job functions.
• Enters, facilitates, and verifies orders into the NAVIS system based on a variety of customer requests. Ensures orders are complete with information in NAVIS before processing.
• Communicates verbal orders to yard operators.
• Processes service orders for billing submission (chassis bundling/unbundling, dig moves, stack relocations, gate overtime, etc.).
• Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory.
• Coordinates the movement of all containers within the Garden City Terminal.
• Performs error resolution on containers and chassis.
• Coordinates and plans import/export/empty containers for efficient yard and vessel operations.
• Performs detailed research and assists in testing new computer procedures and screens.
• Willing and capable to train other administrative personnel as needed.
• Works with the GPA ADP payroll system in processing employee time and benefits to ensure payment is processed accurately.
• Performs other duties as assigned
• Complies with all policies and standards

JOB REQUIREMENTS:

Knowledge, Skills, & Abilities

• Knowledge of general office procedures and operation of office equipment required.
• Must have the ability to input large volumes of data into GPA's systems accurately and efficiently.
• Ability to type 35 wpm, or more, and use the numerical keypad.
• Experience with Microsoft Word and Excel desired.
• Possess skills to interact and communicate effectively and professionally with the GPA staff on all levels of administration including immediate supervisor, management and co-workers required.
• Must be willing and able to work weekends, holidays, shift work and, overtime, and telecommuting as needed.

Experience

• Familiarity with operations of shipping industry also Preferred

Education

• Required High School Diploma or equivalent
• Preferred Four-year college degree in business or related field highly

Licenses & Certifications

• TWIC - Transportation Worker Identification Credential Required Upon Hire
• Driver's License - Valid state driver's license Required Upon Hire

Note: This job description is not necessarily an exhaustive list of all duties, responsibilities, job requirements, or working conditions associated with the job. Management reserves the right to revise the job or to require the performance of different or additional tasks. The employee must be able to perform the essential functions of the job, with or without reasonable accommodation, an without direct threat to the health or safety of others.

Revised: 5/24/2023

Mission: To empower entrepreneurs, strengthen industries, sustain communities, and fortify families by relentlessly striving to accelerate global commerce.