Operations & Administrative Coordinator

SVP Portland; Portland (OR); Hybrid; USD 32,000 - 40,000; Part time

Job summary

SVP Portland is seeking an Operations & Administrative Coordinator for a part-time, hybrid role. You will keep internal systems organized, support staff and volunteers, manage CRM data, and handle tech and HR-related tasks.

The role emphasizes detail orientation, multi-priority follow-through, and effective communication. Expected duties include meeting logistics, onboarding/offboarding support, and keeping your office tools up to date.

Qualifications

• Experience with CRM systems, Google Workspace, meetings and events logistics.
• Strong organization, attention to detail, and multi-priority follow-through.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage inbox, mail, supplies, staff calendar and scheduling.
• Coordinate meetings, prepare materials and notes as needed.
• Maintain staff, Board and volunteer online portals and records.
• Track deadlines and route invoices for approval and processing.
• Administer Google Workspace accounts, permissions, equipment and subscriptions.
• Provide first-line tech support and onboarding/offboarding processes.
• Maintain administration procedures and documentation; keep website updated.
• Coordinate venues, catering, AV, RSVPs and event reminders.
• Enter and audit CRM records for donors, events and activity; produce reports.

Skills

CRM systems

Google Workspace

Event logistics

Data entry

Administrative coordination

Documentation

Tools

Staff calendar

Job description

About Us: Read about our impact in our annual report, and more about us on our website.

Role Overview:

The Operations & Administrative Coordinator keeps SVP Portland’s internal systems organized, responsive, and reliable through close attention to the details that support smooth operations. This part-time role supports staff, volunteers and Board members by coordinating core administrative tools, processes, data, technology, and HR systems.

Schedule:

Part-time (20 hours per week), 0.5 FTE. Primarily remote, with weekly in-person office time and occasional in-person meetings or evening events. Reports to the Executive Director.

Core Administration & Organizational Coordination, approximately 35%

• Manage the general inbox, mail, office supplies, and staff calendar and scheduling.
• Schedule meetings; prepare materials and notes as needed.
• Maintain staff, Board and volunteer online portals.
• Track contract, insurance, and compliance deadlines; route invoices and supporting documentation for approval and processing.

People, Technology and Systems Administration, approximately 30%

• Administer Google Workspace and accounts; manage access permissions, equipment and software subscriptions.
• Provide first-line technology support for staff; coordinate with outside specialists as needed.
• Support employee onboarding, offboarding, benefits administration, and records.
• Maintain updated standard administration procedures and process documentation.
• Ensure website is updated.

Meeting and Event Logistics, approximately 25%

• Coordinate venues, catering, AV, registration & RSVPs, reminders for events.
• Support event preparation & logistical details.

Data Entry and Reporting, approximately 10%

• Enter and audit CRM records to maintain accurate information about donors, events, and organizational activity.
• Prepare standard reports and support data-quality practices so staff can access current, organized, and reliable information.

What You’ll Bring

• At least four years of administrative, operations, or coordination experience, or equivalent relevant preparation.
• Experience with CRM systems, Google Workspace, meeting and event logistics, and connected administrative platforms.
• Strong organization, quality ownership, attention to detail, and follow-through across multiple priorities.
• Initiative and critical thinking: ideal candidate solves problems independently and also recognizes when to elevate.
• Clear written communication, sound judgment, and discretion with confidential personnel, donor, financial, and operational information.

Compensation & Benefits

This is a non-exempt, part-time (20 hours per week) position that can be paid hourly or salaried. The range is $23.00 to $29.00 per hour, equivalent to an annual salary of $23,920 to $30,160, depending on experience.

Location

Hybrid role Portland, Oregon with a shared office in the Pearl District. We work primarily remotely, but occasional in-person meetings are required.

• Availability: Must be available during some regular business hours, to be mutually agreed upon, as well as occasional work after business hours.
• Travel: The ability to provide transportation for travel to local off-site venues is required. Mileage expenses to SVP meetings and events will be reimbursed by SVP per organizational policy. This excludes regular travel to the office.
• Network: Opportunities to connect with other SVP International network staff are available.
• Physical Requirements: There is a high degree of working on a computer/keyboard. The role may require reaching with hands or arms, balancing, stooping/bending, lifting up to 20 pounds, and entering the office building using stairs. Reasonable accommodations are available.

Who we are:

Social Venture Partners Portland (SVP) is a non-profit organization that partners with social entrepreneurs and community-based organizations that provide preschool to underserved communities. We work alongside these organizations to help them scale their impact, through pro-bono business consulting, networking and strategic problem-solving. We exist to help organizations grow to serve even more children, while also helping them thrive as sustainable organizations.

As we expand our strategies for community impact and increase the complexity of our work, we are thoughtfully growing our team and updating our infrastructure to support operational excellence.

NOTE: We will be reviewing applications and qualifying top candidates on a rolling basis.

SVP Portland is committed to building an equitable, inclusive workplace where people are respected, supported, and able to contribute fully. We welcome applicants of all backgrounds and encourage people from communities historically underrepresented to apply.

SVP Portland is an equal opportunity employer. We make employment decisions based on qualifications, job-related criteria, and organizational needs, without regard to any status protected by applicable federal, state, or local law.