Office Administrator

Youth Volunteer Corps; Kansas City (MO); Hybrid; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Retirement plan

Paid holidays

Job summary

Youth Volunteer Corps (YVC) is headquartered in Kansas City and seeks an organized, proactive administrator with HR responsibilities. The role combines office management, payroll support, onboarding, and donor processing in a hybrid work setting with on-site and remote days.

Compensation starts at $42,000–$48,000 for full-time, with benefits including health insurance and a retirement plan. Prior experience in administration and QuickBooks is preferred.

Qualifications

• Detail-oriented, thorough, and accurate.
• High initiative and ownership; strong independence and follow-through.
• Highly organized and systematic with ability to juggle multiple priorities.
• Desire to help others and support the organization in any way needed.
• Good judgment and decision-making; effective problem-solving.

Responsibilities

• Receive and process donations and deposits.
• Create invoices and checks; handle credit card receipts.
• Review timesheets in payroll software; assist with withholding tax issues; manage PTO.
• Assist with collecting documents for the annual audit.

Skills

Administrative skills

Organizational skills

Attention to detail

Written communication

Independent work

Problem solving

Interpersonal skills

Tools

Microsoft Office

QuickBooks

Job description

Do you long to make a positive impact on the world while using your administrative skills and experience? Are you an organized, priority-juggling, highly detailed self-initiator who likes to help others? Do you thrive working both at the office and remotely? YVC is looking for candidates with a breadth of experience for this exciting position at its international headquarters!

The Organization: Youth Volunteer Corps (YVC) is an international network of youth development programs headquartered in Kansas City, MO. YVC engages youth ages 11-18 in team-based service experiences that build life and work skills while inspiring a lifetime ethic of service. Since 1987, over 330,000 YVC youth volunteers have served over 5 million hours in their local communities!

Position Summary: YVC is entering a period of exciting growth, expanding to 20 new cities around the world in 2026. This is a multi-faceted role at YVC Headquarters that supports our growing organization and a need for a central person to coordinate various administrative and human resources functions. Special projects and responsibilities will be given based on candidate strengths.

Status: Full-time, salaried exempt (or Part-time hourly – we are open to discussion of adjusting the position based on your needs!)

Location and Culture: YVC’s headquarters is in a beautifully restored home built in 1874 in the Quality Hill District of downtown Kansas City. Inside this house, you’ll find energy, enthusiasm, a supportive team, and loyalty to the idea that youth service can change the world. The schedule will be hybrid (office 2 days and remote 3 days) after 90 days of in-person onboarding.

What we’re looking for:

• Detail-oriented, thorough, and accurate
• High initiative and ownership; excellent independence and follow-through
• Highly organized and systematic in approach, ability to juggle multiple priorities
• Desire to help others and support the organization in any way needed
• Good judgment and decision-making skills, effective problem-solving ability
• Consistently positive attitude
• Analytical; excellent critical thinking skills
• Strong interpersonal skills
• Effective writing and editing skills
• A commitment to YVC’s values: Put People First, Do the Right Thing, Pursue Excellence, Take Ownership, Be Responsive, and Have Fun!

Primary Responsibilities

• Receive and process donations and deposits.
• Create invoices and checks. Handle credit card receipts.
• Use payroll software to review timesheets and prepare semi-monthly payroll. Assist in working with state and federal entities for any withholding tax issues. Manage employee PTO.
• Assist with collecting documents for the annual audit.

Administrative Responsibilities

• Serve as office manager for the organization, including coordinating with vendors for facility and technology needs, handling mail, answering phones, ordering supplies, developing staff meeting agendas, and keeping YVC organized!
• Assist with administrative tasks related to health/dental/vision/life insurance plans and retirement plan.
• Support YVCHQ’s annual Summit conference. Specific assignments are given to each YVCHQ team member based upon role and strengths. You will play a key role in the administrative tasks related to the conference.

Human Resources

• Post job ads for open positions. Schedule interviews. Support management in hiring decisions. Complete background checks and hiring paperwork.
• Coordinate new employee onboarding and orientation.

Executive Support

• Support CEO and VP of Operations by assisting with ad hoc projects.
• Provide support for Board of Directors meetings.

Qualifications

• Well-developed administrative skills outlined in the “What We’re Looking For” section.
• Proficient with Microsoft office products, general technology, and data management.
• Experience with QuickBooks or similar accounting system preferred.
• Human resources experience (posting, hiring, managing, performance management) preferred but not required.
• Be a U.S. citizen or a permanent resident alien.

Reporting Roles: Reports to the Vice President of Operations

Compensation: For full-time, the starting salary range for this position is $42,000- 48,000 and will be dependent upon experience and skillset. Part-time compensation will be calculated accordingly.

Paid Time Off (PTO): This position starts with three weeks PTO and 14 paid holidays per year.

Benefits: YVC’s benefits include highly subsidized employee medical insurance and life insurance, with options for employee-paid dental, vision, additional life insurance, and family coverage. A retirement plan is available, and YVC matches 50% of employee contributions up to 6% of income.

Work Arrangements: After initial 90-day onboarding and establishment of relationships, flexible work arrangements including a hybrid remote situation are a possibility if desired. Expect to travel at least once per year for our annual conference (~5-6 days).

Commitment to Diversity: YVC is a proud Equal Employment Opportunity Employer. We value all ethnicities, perspectives, and preferences. YVC thrives on diversity, knowing how much it benefits our employees, our youth, and our communities. We are committed to building and supporting a diverse workforce and encourage people from all backgrounds to apply. We are committed to breaking the statistic that people from historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications.

Interested? Please submit your resume along with a letter of interest that highlights your key qualifications through the “Apply Now ” button on the Careers page of our website https://yvc.org/about-us/careers/ .