Operations Administrative Coordinator

INFOTRON; Los Angeles (CA); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an Operations & Administrative Coordinator to enhance team efficiency in a remote setting. This role involves coordinating procurement, maintaining operational documents, and supporting project management initiatives. The ideal candidate will be detail-oriented, organized, and possess strong communication skills, thriving in a fast-paced environment.

Qualifications

• 2–4 years of experience in coordination or administrative roles.
• Proficiency in Google Workspace and project management tools.
• Strong organizational and communication skills.

Responsibilities

• Coordinate procurement activities and vendor onboarding.
• Maintain operational documents and prepare presentations.
• Support project management efforts and liaise with internal departments.

Skills

Organizational skills

Time management

Communication

Problem-solving

Tools

Google Workspace

Excel

Asana

Jira

Smartsheet

Job description

Job Title: Operations & Administrative Coordinator

Location: US (Remote)Reports to: CIODepartment:Corporate EngineeringEmployment Type: Contract

About the Role

We’re looking for a highly organized and detail-oriented Operations & Administrative Specialist to support the day-to-day operations and strategic initiatives of our team. This is a remote role that blends administrative precision with operational execution, ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Coordinate and execute procurement activities including vendor onboarding, PO processing, and tracking purchases

Maintain and update operational documents such as project roadmaps, spreadsheets, trackers, and dashboards

Prepare high-quality presentations for internal and external stakeholders

Capture and distribute detailed meeting notes; track and follow up on action items across cross-functional teams

Support project management efforts by assisting with scheduling, documentation, and status tracking

Liaise with internal departments (e.g., Finance, Legal, IT) to ensure timely flow of information and approvals

Provide general administrative support as needed to ensure team efficiency and organization

What You’ll Bring

2–4 years of experience in a coordination, project support, or administrative role

Strong organizational and time management skills with the ability to manage multiple priorities

Proficiency in tools like Google Workspace (Docs, Sheets, Slides), Excel, and project management platforms (e.g., Asana, Jira, Smartsheet)

Excellent written and verbal communication skills

Self-starter attitude with a proactive approach to solving problems and driving tasks to completion

Discretion and ability to handle confidential information

Nice to Have

Experience in a tech or startup environment

Exposure to procurement or vendor management processes

Familiarity with creating business presentations and reports for executive stakeholders