Operations Administrative Assistant

Essity; Neenah (WI); On-site; USD 25,000 - 36,000; Full time

Job summary

Essity Manufacturing Professional Hygiene North America in Neenah, WI is recruiting an Administrative Assistant to support the Site Operations Manager and leadership team in a 24/7 tissue converting facility, serving 450+ colleagues. You will collaborate with peers at nearby sites to support Midwest goals and act as a liaison for Training, Safety and Environmental activities.

The ideal candidate has 2+ years of admin experience, strong MS Office and Workday/UKG/SharePoint skills, and a

Qualifications

• Minimum 2 years of administrative experience.
• Autonomous self-starter who seeks improvements and efficiency.
• Experience handling confidential information and data organization.

Responsibilities

• Maintain agendas for managers and projects.
• Process standardized correspondence accurately and on time.
• Confidentially maintain data and archive documents.
• Arrange and optimize travel for staff.
• Coordinate site training, safety, and environmental activities.
• Assist with intranet communications and bulletin boards.
• Support site leadership with secretarial duties and event logistics.
• Maintain local communications and coordinate internal/external activities.

Skills

Administrative experience

Communication

Self-starter

Tools

MS Office

Workday

UKG Dimensions

SharePoint

Job description

Operations Administrative Assistant Essity Manufacturing Professional Hygiene North America is currently recruiting for an Administrative Assistant to support our Neenah, WI manufacturing facility.

About the Role

This position will serve as the administrative support for site Operations Manager(s) and site leadership team, providing indirect support to 450+ production and management colleagues in a 24/7 Tissue converting facility. In the role, you'll collaborate with peer admins at Neenah and Menasha sites to support the overall goals for the Midwest region. You'll also perform a wide range of duties acting as key liaison coordinating many Training/Safety/Environmental activities for the site. We're looking for people who embody our values, aren't afraid to challenge, innovate, experiment, and move at a fast pace. We're always looking for ways to improve our products and ourselves. If this is you, we'd love to talk.

What You Will Do

• Maintains agendas of the Manager and assigned projects
• Executes standardized correspondence and communication correctly and on time
• Confidentially and accurately maintains data and documentation archiving
• Organizes business travel for colleague to peak efficiency and cost effectiveness
• Coordinates and oversees internal and external activities, visits, gatherings, events, etc.
• Executes secretarial activities of all kinds, including but not limited to reserving conference spaces, communications, document creation, mailings, etc.
• Maintains and updates local communications, i.e. bulletin boards and postings
• Participates in (inter)national communication network as assigned
• Updates and maintains local webpage communications on the Company intranet
• All other duties necessary as assigned by Site Manager, Operations Manager(s) or other Site RST Leaders

Who You Are

• Two (2) plus years of administrative or related experience
• An autonomous self-starter who is willing to ask questions, get involved, be a contributor, and strive for success
• Experienced in utilizing computer programs such as, but not limited to, MS Office products, Workday, UKG Dimensions, or SharePoint for administrative and organizational tasks
• Willingness and ability to learn new technologies
• Understanding and/or have experienced administrative work within a manufacturing environment is strongly preferred
• Knowledgeable on confidentiality requirements as well as record retention guidelines is preferred
• You must have a willingness to learn, take direction, receive constructive feedback, adapt, and change or adjust with the ever changing environment that is manufacturing
• Demonstrated good communication
• Ability to multiask
• A safety focused and customer first individual ready to lead by example

What We Can Offer You

Our purpose, Breaking Barriers to Well-Being, provides meaning to everything we do. Join us to improve well-being for people and drive positive change for society and the environment. At Essity, you'll feel valued, empowered to grow, and challenged to achieve business results in a collaborative and open atmosphere. Innovate for Good | Excel Together | Be You with Us

Additional Information

The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law.

We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.

If you require reasonable accommodation as part of the application process please contact [e-mail]

Together, we are improving lives, every day.

Working at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place.

With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being.

Essity is a leading global hygiene and health company. Our expertise began with the acquisition of the Swedish company Mölnlycke in 1975, through which our roots stretch back to 1849. Today, our sustainable innovations from globally trusted brands, designed for everybody and every body, care for the well-being of 1 billion people in 150 countries every day. Working at Essity is not just a career but a chance to make the world healthier, safer, and more hygienic. We innovate for good to break barriers and contribute to shaping a healthier future. At Essity, we have a people-first approach where every career is as unique as the individual. We empower employees to excel together and reach their full potential through a winning culture driven by a powerful purpose. Our performance-orientated environment motivates employees to think differently and embrace challenges so we can continue improving lives, every day through better hygiene and health. We provide a sustainable work-life based on flexibility for both employees and employers. We are committed to Diversity, Equity, and Inclusion in everything we do. It is the key to our success in creating an inclusive, collaborative, and caring company culture where you can be you with us. Our purpose of Breaking Barriers to Well-being, enables customers and consumers to lead fuller lives at all stages of life. Our leading global brands include TENA and Tork, and other strong brands such as Actimove, Cutimed, JOBST, Knix, Leukoplast, Libero, Libresse, Lotus, Modibodi, Nosotras, Saba, Tempo, TOM Organic and Zewa are sold in 150 countries. I In 2024, Essity had net sales of approximately SEK 146bn (EUR 13bn) and employed 36,000 people. We are headquartered in Stockholm, Sweden and Essity is listed on Nasdaq Stockholm. If you want to join a company where dedication to people is powered by innovation, welcome to Essity!