Manufacturing Administrative Assistant

Essity; Menasha (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Wellness program

401(k) with match

Paid time off

Job summary

Essity Manufacturing Administrative Assistant position at the Menasha, WI facility supports payroll, union contracts, FMLA, scheduling, and recruitment. You will work closely with HR, payroll, and supervisors to ensure accurate timekeeping and smooth administrative processes.

Experience with UKG Dimensions and SAP purchasing is preferred. Strong MS Office skills and organizational abilities are essential for success in this role.

Qualifications

• 3+ years of administrative experience in a manufacturing, industrial, or unionized environment.
• Experience processing payroll and timekeeping using UKG Dimensions or similar systems.
• Knowledge of payroll practices, attendance tracking, and timekeeping procedures.
• Experience supporting FMLA and leave administration processes.
• Experience supporting recruiting and interview scheduling.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Payroll administration: process and maintain weekly payroll and resolve discrepancies.
• Union contract administration: apply contract provisions related to payroll, attendance, overtime, and holidays.
• Leave of absence & FMLA administration: coordinate and track leave requests with confidentiality.
• Scheduling & administrative support: manage meetings, reports, notices, and records.
• Recruiting & hiring support: coordinate interviews, onboarding, and postings.

Skills

Payroll administration

Union contract administration

FMLA leave administration

Scheduling & admin support

Recruiting & interview scheduling

Microsoft Office Suite

Education

High school diploma or equivalent

Associate degree preferred

Tools

UKG Dimensions

SAP

HRIS

Job description

Manufacturing Administrative Assistantc

Who We Are

Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with a North American headquarters located in Philadelphia, PA. We are a multi-billion-dollar company with a purpose to break barriers to well-being for the benefit of consumers, patients, care givers, and customers across the globe. We do this through innovations in our Professional Hygiene, Personal Care, and Health & Medical business units that provide hygiene and health solutions to over a billion people every day worldwide. Working at Essity is more than a career, it is where you will play your part in a better future, to improve well-being for people and have opportunities to drive positive change for society and the environment. As an employee at Essity, you will belong to a team where you feel valued, are safe, supported to grow and challenged to generate business results in a friendly and open atmosphere.

About the Role

Essity Professional Hygiene North America is currently searching for a Manufacturing Administrative Assistant located at our manufacturing facility in Menasha, WI. The Human Resources Administrator provides comprehensive administrative and operational support to the manufacturing facility. This role serves as a key point of contact for employees, supervisors, Human Resources, Payroll, and Union representatives.

What You Will Do

Payroll Administration: Process and maintain weekly payroll utilizing the UKG Dimensions timekeeping system. Review employee timecards for accuracy, attendance exceptions, missed punches, overtime, and schedule adherence. Collaborate with supervisors to resolve payroll discrepancies prior to payroll submission. Maintain payroll records in accordance with company policies and legal requirements. Support audits and provide payroll-related reports as requested.

Union Contract Administration: Apply union contract provisions related to payroll, attendance, overtime distribution, vacation scheduling, holiday pay, and shift differentials. Ensure payroll practices comply with collective bargaining agreement requirements. Assist in answering employee questions regarding pay, seniority, attendance, and contract-related provisions. Partner with Human Resources and site leadership to resolve payroll-related union issues.

Leave of Absence & FMLA Administration: Coordinate and track employee leave requests, including Family and Medical Leave Act (FMLA) cases. Maintain accurate leave records and documentation while ensuring confidentiality. Assist employees with leave-related paperwork and communication requirements. Partner with Human Resources to ensure compliance with federal, state, and company leave policies.

Scheduling & Administrative Support: Support department managers with meeting scheduling, reporting, document preparation, and administrative tasks. Prepare and distribute site communications, notices, and employee correspondence. Manage office supplies and maintain organized administrative records. Write purchase requisitions, enters purchase orders into SAP system, and prepares annual blanket order requisitions. Manage food and drink contractors for cafeteria and break rooms.

Recruiting & Hiring Support: Coordinate hourly production recruiting activities. Schedule candidate interviews and facilitate communication between candidates and hiring managers. Assist with candidate tracking, pre-employment requirements, and onboarding activities. Support job postings, recruitment events, and workforce staffing initiatives. Maintain recruiting records and ensure a positive candidate experience.

Who You Are

High school diploma or equivalent; Associate degree preferred.

3+ years of administrative experience in a manufacturing, industrial, or unionized environment.

Experience processing payroll and timekeeping using UKG Dimensions or similar workforce management systems.

Knowledge of payroll practices, attendance tracking, and timekeeping procedures.

Experience supporting FMLA and leave administration processes.

Experience supporting recruiting and interview scheduling.

Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Preferred: Experience in a unionized manufacturing environment. Knowledge of collective bargaining agreements and payroll-related contract administration. Familiarity with HRIS and payroll systems. Experience supporting employee onboarding. Knowledge of SAP purchasing systems.

What We Can Offer You

At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.

Compensation and Benefits: Expected Compensation: Competitive annual salary + annual incentive bonus + benefits Pay offered may vary depending on multiple individualized factors such as knowledge, skills, and experience. Along with competitive pay you will be eligible for the following benefits:

• United Healthcare PPO / EyeMed
• Vision Insurance / Delta Dental Insurance
• Wellness program provided through Rally Healthcare
• Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match and annual employer base contribution
• Company paid Basic Life, AD&D, short-term and long-term disability insurance
• PTO offering with Paid Holidays
• Scholarship program for children of Essity employees.

Additional Information

The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law.

We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.

If you require reasonable accommodation as part of the application process please contact [e-mail]

Application End Date:

Essity is a leading global hygiene and health company.

Essity

Essity is a leading global hygiene and health company. Our expertise began with the acquisition of the Swedish company Mölnlycke in 1975, through which our roots stretch back to 1849. Today, our sustainable innovations from globally trusted brands, designed for everybody and every body, care for the well-being of 1 billion people in 150 countries every day. Working at Essity is not just a career but a chance to make the world healthier, safer, and more hygienic. We innovate for good to break barriers and contribute to shaping a healthier future. At Essity, we have a people-first approach where every career is as unique as the individual. We empower employees to excel together and reach their full potential through a winning culture driven by a powerful purpose. Our performance-orientated environment motivates employees to think differently and embrace challenges so we can continue improving lives, every day through better hygiene and health. We provide a sustainable work-life based on flexibility for both employees and employers. We are committed to Diversity, Equity, and Inclusion in everything we do. It is the key to our success in creating an inclusive, collaborative, and caring company culture where you can be you with us. Our purpose of Breaking Barriers to Well-being, enables customers and consumers to lead fuller lives at all stages of life. Our leading global brands include TENA and Tork, and other strong brands such as Actimove, Cutimed, JOBST, Knix, Leukoplast, Libero, Libresse, Lotus, Modibodi, Nosotras, Saba, Tempo, TOM Organic and Zewa are sold in 150 countries. I In 2024, Essity had net sales of approximately SEK 146bn (EUR 13bn) and employed 36,000 people. We are headquartered in Stockholm, Sweden and Essity is listed on Nasdaq Stockholm. If you want to join a company where dedication to people is powered by innovation, welcome to Essity!