Operations Administrative Assistant

Albuquerque Health Care for the Homeless; Albuquerque (NM); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Low cost medical, vision, and dental

Life insurance and AD&D fully paid

Long Term Disability fully paid

Paid Time Off - 24 days

Catastrophic Sick Time accrual

7 Paid holidays

FSAs: Health Care and Dependent Care

401k with employer match

Student loan forgiveness eligible

Job summary

Albuquerque Health Care for the Homeless seeks an Operations Administrative Assistant to support three senior leaders—the COO, HR Manager, and CFAO—in a fast-paced, multi-department environment. This full-time non-exempt role offers exposure to operations, HR, and finance within a nonprofit healthcare setting.

You will handle data entry, scheduling, supply logistics, and general office tasks, contributing to organizational efficiency while upholding AHCH policies and procedures.

Qualifications

• Keen attention to detail and ability to spot errors and inconsistencies.
• Strong analytical and time management skills.
• Exceptional organizational skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality.
• Self-starter with ability to navigate busy office.
• Robust knowledge of Office Suite.
• High school diploma or equivalent.
• 2 years of experience in administrative support.

Responsibilities

• Data entry and data clean-up projects.
• Calendar management for multiple Senior Managers.
• Supply ordering, pick-up, and delivery.
• Inventory management and credit card receipt tracking.
• General office duties including photocopies, signing gathering, scanning, uploading, and faxes.
• Create flyers and update signage and client information in PowerPoint.
• Answer multiline phone and direct callers efficiently.
• Respond to emails in a timely and professional manner.
• Comply with all AHCH policies and procedures.

Skills

Detail-oriented

Analytical skills

Organizational skills

Written and verbal communication

Confidentiality

Self-starter

Office Suite proficiency

Administrative support experience

Education

High school diploma or equivalent

Tools

Office software (Office Suite)

Job description

Since 1985, Albuquerque Health Care for the Homeless has dedicated its mission exclusively to providing services to people experiencing homelessness. AHCH provides a distinctive continuum of integrated care through outreach and site-based services to address the health-related causes and consequences of homelessness. Our vision is to live in a world that is just and without homelessness. We believe that homelessness is an issue that can be solved through access to quality health care, adequate and affordable housing, and a living wage.

Looking for a position where no two days are ever the same? As our Operations Administrative Assistant at Albuquerque Health Care for the Homeless (AHCH), you will dive into a truly dynamic, fast-paced environment. This isn't your average desk job—you will gain an incredible, multi-departmental view of our organization by directly supporting three of our key leaders: the Chief Operations Officer (COO), the Human Resources Manager, and the Chief Finance Administration Officer (CFAO). If you are a proactive problem-solver who thrives on variety and wants to experience how non-profit operations, HR, and finance seamlessly connect, this high-impact role is built for you!

This is a full-time, non-exempt position.

Duties and Responsibilities:

• Data entry and data clean-up projects.
• Calendar management for multiple Senior Managers.
• Supply ordering, pick-up, and delivery.
• Inventory management and credit card receipt tracking.
• General office duties such as making photocopies, printing signage, gathering signatures, scanning documents, uploading documents, and sending faxes.
• Detailed work including creating flyers, updating signage, updating client facing information (Power Point slideshows).
• Answer multiline phone and respond or direct callers to appropriate extensions efficiently.
• Reply to all emails in a timely and professional manner.
• Must comply with all AHCH policies and procedures.

Minimum Qualifications:

• Keen attention to detail, with an ability to spot errors and inconsistencies.
• Strong analytical and time management skills.
• Exceptional organizational skills.
• Excellent communication skills both written and verbal.
• Ability to maintain confidentiality.
• Self-starter with skill to navigate the varied responsibilities of a busy office.
• Robust knowledge of Office Suite.
• High school diploma or equivalent.
• 2 years of experience in administrative support.

Preferred Qualifications:

• Previous experience working in nonprofit or healthcare setting.
• Previous work or familiarity of working within a project management model.
• Previous experience working in a complex, multi-department organization.

All benefits start the month after you begin work:

• Low cost medical, vision, and dental insurance with health club membership
• Life insurance and Accidental Death and Dismemberment fully paid for by organization
• Long Term Disability fully paid for by organization
• Paid Time Off - 24 days in first year of employment
• Catastrophic Sick Time accrual
• 7 Paid holidays
• Health Care and Dependent Care Flexible Spending Accounts
• 401k with employer match
• Student loan forgiveness eligible

We're an equal opportunity employer. All applicants will beconsidered for employment without attention to race, color,religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

This organization participates in E-Verify.