Operations Administration Specialist

Lensa; United States; Remote; USD 41,000 - 77,000; Full time

Job summary

A leading company is seeking an Operations Administrative Specialist, responsible for managing contracts and ensuring smooth software operations. Candidates should have proficiency in Microsoft Office, a detail-oriented mindset, and excellent customer service skills. This position offers competitive pay and the opportunity to play a critical role in procurement operations.

Benefits

Excellent benefits package including medical, dental, vision, life, and LTD insurance

401(k) retirement plan

Qualifications

• Self-motivated with minimal supervision.
• Excellent communication skills.
• Highly organized and adaptable.

Responsibilities

• Enter and maintain contracts between Owners and Contractors.
• Respond to daily contractual inquiries and requests.
• Establish and maintain client information in Gordian’s software.

Skills

Proficiency in Microsoft Office Suite

Detail-oriented

Customer service excellence

Basic programming knowledge

Education

Associate degree or equivalent work experience

Job description

Job Title: Operations Administrative Specialist

Job Summary:

As an Operations Administrative Specialist, you will play a key role in entering and maintaining contracts between Owners and Contractors and ensuring the smooth operation of our software environments. You will be responsible for establishing and maintaining client information in Gordian’s proprietary software Your expertise will contribute to the efficiency and effectiveness of our procurement operations teams nationwide.

Key Responsibilities:

Entering and maintaining contracts between Owners and Contractors

Creating renewal documents and applying pricing adjustments to contracts

Establishing and maintaining client information in Gordian’s proprietary software

Responding to daily contractual inquiries and requests from internal and external sources

Coordinate information and schedules with internal resources to ensure contract implementation success

Coordinate information and schedules with Engineering Team to ensure contract implementation and renewals are executed appropriately

Establish and maintain contract database for all Gordian customers

Establish and maintain customer account details

Help troubleshoot issues and errors related to source systems, particularly in areas such as publishing, contract setup, contractor setup, customer setup, renewals, data uploads, and MCIDs.

Collaborate with Development/Support teams on software updates and troubleshooting efforts.

Manage and maintain accurate contractual information for operational teams across the country.

Handle daily contract-related inquiries and requests from both internal and external stakeholders.

Coordinate schedules and information with internal resources to ensure successful contract implementation.

Work closely with the Engineering Team to ensure contracts and renewals are executed effectively.

Qualifications:

An Associate degree or equivalent work experience is preferred.

Proficiency in Microsoft Office Suite, with a strong emphasis on Excel.

Entry-level knowledge of basic programming, including HTML, is preferred.

Self-motivated with the ability to complete tasks independently with minimal supervision.

Detail-oriented with a commitment to high accuracy and confidentiality.

Demonstrated customer service excellence, coupled with outstanding communication skills.

Highly organized and adaptable with the capability to multitask and meet tight deadlines.

A track record of success in a team environment, fostering a positive work culture.

Ability to work remotely with required annual team meeting in-person.

Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Gordian

Gordian is the world’s leading provider of facility and construction cost data, software and services for all phases of the building lifecycle. A pioneer of Job Order Contracting (JOC), Gordian’s offerings also include our proprietary RSMeans data and Sightlines Facility Intelligence solutions. From planning to design, procurement, construction and operations, Gordian’s solutions help clients maximize efficiency, optimize cost savings and increase building quality. Gordian is a part of the international business group Fortive, with 26,000 people employed worldwide.We offer an excellent benefits package including medical, dental, vision, life and LTD insurance, HSA, and a 401(k) retirement plan. EOE/AA/M/F/Vets/Disabled.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].

Pay Range

The salary range for this position (in local currency) is 41,200.00 - 76,400.00

The salary range for this position (in local currency) is 41,200.00 - 76,400.00

We are an Equal Opportunity Employer

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].

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