Operations Administration Manager

Theuniversityunion; Ashland (VA); On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

401K Savings Plan

Health & Welfare benefits

Paid time off

Job summary

Coastal Fiber LLC. is seeking an Administrative Coordinator to support operations by improving workflows and handling administrative tasks.

The role reports to the Operations Supervisor and involves assisting with AP/AR, invoicing, and expense reimbursements. Responsibilities include HR support such as scheduling interviews, onboarding, and offboarding communications, along with coordinating office logistics, reports, and document filing.

Qualifications

• Strong communication and interpersonal skills required.
• Attention to detail and high accuracy in work.
• Ability to thrive in a fast-paced, dynamic environment.

Responsibilities

• Support a variety of administrative functions for Operations Supervisor.
• Handle AP/AR, invoices, expense reports, and reimbursements with accuracy.
• Coordinate HR tasks: interviews, new hire paperwork, orientations and offboarding notices.
• Maintain office supplies, prepare reports, and manage documentation.

Skills

Effective communication

Attention to detail

Time management

Organization

Interpersonal skills

Adaptability

Education

Associate degree in business or related field

Tools

Microsoft Office Suite

Operational software/systems

Job description

• Location 12216 Washington Highway,Ashland, VA, 23005,United States
• Base Pay $49,920.00 - $66,560.00 / Year
• Job Category Ops - Administrative
• Required Degree High school
• Manage Others No

Description

Operational Efficiency:

• Support operational processes to maximize efficiency, minimize costs, and improve deliverables
• In conjunction with General/Operations Supervisor, develop and implement strategies to streamline workflows and enhance operational effectiveness
• AP/AR, Process invoices, expense reports, and reimbursements in a detailed and timely manner
• Coordinate financial reporting and reconciliation with the Accounting Department
• Create preliminary and final Scopes of Work (SOW) for construction and traffic control, create job numbers and job folders
• Onboard subcontractors and ensure Master Service Agreements (MSA’s) are in place and cataloged
• Onboard new customers and maintain information
• Verifying payment statuses when requested

Human Resources Support:

• Assist with the recruitment process by scheduling interviews, processing new hire paperwork and assisting with new hire orientations.
• Coordinate and communicate offboarding to Human Resources and IT
• Setting up new hire phones

Administrative/Facilities Coordination:

• Maintain office supply inventory by monitoring stock, anticipating supplies needed, placing, and expediting orders, and verifying receipts
• Assist in the preparation of reports, presentations, and other documentation
• Maintain tracking of packing slips
• Maintain the filing of documents
• Collect and report water meter reading

Requirements

• Fiber Optic construction expereince preferred
• Associate degree in business or related field, preferred but not required
• 2 – 3 years administrative support experience, preferably in Telecommunications Construction
• Ability to exercise mature judgment and suggest the appropriate action when working with employees, management, or customers
• Excellent analytical and problem-solving abilities with focus on continuous improvement
• Proficiency in Microsoft Office Suite and operational software/systems
• Strong communication and interpersonal skills
• Ability to thrive in a fast-paced, dynamic environment and to carry out duties otherwise assigned by management

SKILLS:

• Candidate must possess effective internal and external communications skills, attention to detail and high level of accuracy in their work
• Candidate should have the ability to work in a fast-paced environment, balancing the support to multiple Project Managers
• Exceptional organization, prioritization and time management skills
• Ability to meet productivity standards and complete work within established deadlines

Who we are

Coastal Fiber is a leading Engineering, Splicing, Testing and Construction Services Company serving the Telecommunications Industry throughout the Mid-Atlantic area. We are currently seeking highly skilled and motivated candidates to join our team!

What we expect

Job Description

The Administrative Coordinator reports to the Operations Supervisor . This position provides support for a variety of administrative functions.

Specifically, you would be responsible for performing the following tasks to the highest standards:

Operational Efficiency:

• Support operational processes to maximize efficiency, minimize costs, and improve deliverables
• In conjunction with General/Operations Supervisor, develop and implement strategies to streamline workflows and enhance operational effectiveness
• AP/AR, Process invoices, expense reports, and reimbursements in a detailed and timely manner
• Coordinate financial reporting and reconciliation with the Accounting Department
• Create preliminary and final Scopes of Work (SOW) for construction and traffic control, create job numbers and job folders
• Onboard subcontractors and ensure Master Service Agreements (MSA’s) are in place and cataloged
• Onboard new customers and maintain information
• Verifying payment statuses when requested

Human Resources Support:

• Assist with the recruitment process by scheduling interviews, processing new hire paperwork and assisting with new hire orientations.
• Coordinate and communicate offboarding to Human Resources and IT
• Setting up new hire phones

Administrative/Facilities Coordination:

• Maintain office supply inventory by monitoring stock, anticipating supplies needed, placing, and expediting orders, and verifying receipts
• Assist in the preparation of reports, presentations, and other documentation
• Maintain tracking of packing slips
• Maintain the filing of documents
• Collect and report water meter reading

What we offer

Your benefits will include a competitive compensation plan and paid time off benefit. After 90 days you may enroll in Coastal Fiber LLC., Health & Welfare benefit plans, depending on eligibility. As well as a 401K Savings Plan, with company match. We look forward to reviewing with you the specific benefits you would receive as a Coastal Fiber LLC., employee. The above information is provided as a highlight of the major benefits offered to most full-time team members, this is not a summary plan description or official plan document.