Operations Admin & Reporting Coordinator

Valiant Integrated Services, LLC; United States; Remote; USD 35,000 - 50,000; Full time

Job summary

Valiant Integrated Services is seeking an Operations Administrative Assistant to support the Senior Operations Manager for healthcare facility operations. You will help keep work order trackers, recovery plans, service order records, and routine reports organized and current.

The role emphasizes strong organization, proficiency with Excel/Outlook/Word, and the ability to follow up with multiple teams. This is an on-site office position with standard business hours and potential for periods of

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Excel, Outlook, Word, and shared electronic files.
• Ability to manage changing priorities and handle confidential business information.
• Clear written communication and the ability to follow up professionally with multiple teams.
• Experience with work order tracking, facilities operations, government contracts, or healthcare facilities is preferred but not required.

Responsibilities

• Update and organize maintenance and recovery trackers and service records.
• Compile daily and weekly status updates and follow up for missing information.
• Assist with preparing reports and leadership briefing materials.
• Track due dates, actions, and approvals; maintain documentation.
• Maintain electronic files, meeting notes, and action item lists.
• Flag conflicting data or overdue items for review by the Senior Operations Manager.
• Provide administrative support during high workload periods.

Skills

Organizational skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Written communication

Prioritization

Confidential information handling

Job description

Valiant Integrated Services is seeking an Operations Administrative Assistant to support the Senior Operations Manager for healthcare facility operations. You will help keep work order trackers, recovery plans, service order records, and routine reports organized and current.

The role emphasizes strong organization, proficiency with Excel/Outlook/Word, and the ability to follow up with multiple teams. This is an on-site office position with standard business hours and potential for periods of