Operations & Admin Assistant (Flexible Schedule)

Shasta Beverages, Inc; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Shasta Beverages, Inc. is seeking an Administrative Assistant to maintain office operations and assist the Office Coordinator with processing correspondence, filing, and handling supply requisitions and invoices for general plant operations.

You will answer calls, welcome visitors, coordinate with vendors and plant staff, prepare reports, and ensure timely payment of invoices while maintaining accurate records and a professional lobby presence.

Qualifications

• High School Diploma or equivalent; some college strongly preferred.
• Minimum 3 years general office experience including HR, clerical and accounting functions (A/R, A/P, payroll, etc.).
• Ability and willingness to work a flexible Full-Time schedule including weekends and holidays.
• Excellent communication skills and telephone etiquette; fluent in English, written and spoken.
• Strong computer skills, including Microsoft Office applications and reporting software.
• Exceptional interpersonal communication skills.
• Must be 18 years or older and pass a background and drug test.
• Must provide own transportation to locations within organizational service areas.

Responsibilities

• Answers incoming calls and welcomes on-site visitors.
• Provides information by answering questions and requests.
• Communicates regularly with vendors, plant employees, plant management and the Corporate Office.
• Maintains reports and distributes them as needed.
• Performs accounts payable functions including coding, vouchering and processing invoices.
• Reconciles vendor statements and follows due dates.
• Maintains office equipment and files.
• Sorts and distributes mail and faxes for the department.
• Ensures fair, equitable, and respectful treatment of all employees.
• Contributes to team effort and maintains lobby appearance.
• Other duties as assigned by Supervisor.

Skills

Communication

Customer service

MS Office

Interpersonal skills

Education

High School Diploma

Tools

Microsoft Office Suite

Reporting software

Job description

Shasta Beverages, Inc. is seeking an Administrative Assistant to maintain office operations and assist the Office Coordinator with processing correspondence, filing, and handling supply requisitions and invoices for general plant operations.

You will answer calls, welcome visitors, coordinate with vendors and plant staff, prepare reports, and ensure timely payment of invoices while maintaining accurate records and a professional lobby presence.