Administrative Assistant - Office & AP Support

National Beverage Corp.; Columbus, Northern (OH, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Shasta Beverages, Inc. seeks an Administrative Assistant to support office operations, assist with correspondence, filing, and processing supply requisitions, including invoices for general plant operations.

The role involves answering calls, greeting visitors, and coordinating with vendors, plant staff, and Corporate Office. Strong communication, basic accounting exposure, and professional presentation are desired.

Qualifications

• Minimum High School diploma or equivalent; some college preferred.
• 3+ years general office experience in administrative role including HR, clerical and accounting functions (A/R, A/P, payroll).
• Ability to work a flexible full-time schedule that may include weekends and holidays.

Responsibilities

• Answers incoming calls and welcomes on-site visitors.
• Provides information by answering questions and requests from customers or staff.
• Communicates regularly with vendors, plant employees, plant management and Corporate Office.
• Prepares reports and monitors them for management.
• Performs accounts payable tasks including coding and invoicing for payment.
• Reconciles vendor statements to ensure invoices are paid on time.
• Maintains documentation for files and ensures proper office operation.
• Maintains lobby appearance and supports team goals.
• Other duties as assigned by Supervisor.

Skills

Excellent communication skills

Fluent English communication

Strong computer skills

Exceptional interpersonal skills

Education

High School Diploma or equivalent

Some college coursework preferred

Tools

Microsoft Office Suite

Reporting software

Job description

Shasta Beverages, Inc. seeks an Administrative Assistant to support office operations, assist with correspondence, filing, and processing supply requisitions, including invoices for general plant operations.

The role involves answering calls, greeting visitors, and coordinating with vendors, plant staff, and Corporate Office. Strong communication, basic accounting exposure, and professional presentation are desired.