Operations Admin Assistant

Coldist; Anchorage, Northern (AK, KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company match

Paid vacation and holidays

Job summary

Columbia Distributing seeks an Administrative Support to assist warehouse and delivery teams, ensuring safe, accurate operations and reliable attendance. This role requires coordinating shipments, maintaining documentation, and interacting with vendors and internal departments.

A high school diploma or GED and 18+ years old are required, with at least two years in an office/retail setting. The position operates indoors, with standard full-time hours, and offers benefits including health

Qualifications

• High school diploma or GED required.
• Minimum 18 years of age.
• Minimum two years experience in an office/retail environment or equivalent.

Responsibilities

• Provide administrative support to warehouse and delivery departments.
• Coordinate scheduling of inbound and outbound vendor shipments.
• Maintain data on scheduling, inbound docs, supplier pickups, and receiving compliance using MS Office and WMS.
• Maintain inbound/outbound information and filing systems.
• Interact with vendors and Supply Chain Leaders to update workflow in the distribution center.
• Assist with ordering office supplies and coordinating events and meetings.
• Answer calls and emails, file, fax, copy, and prepare correspondence.

Skills

Communication

Time management

Attention to detail

Multi-tasking

Education

High school diploma or GED

Tools

MS Office

WMS software

Job description

The primary purpose of this position is to provide administrative support to our warehouse and or delivery departments. The incumbent is also required to perform all tasks in a safe manner consistent with corporate policies and state and federal laws. Regular attendance and reliability are a priority.

Primary Responsibilities

• The associate is responsible for the functions below, in addition to other duties as assigned:
• Assist Operations Leaders with various administrative tasks.
• Coordinate scheduling of inbound and outbound vendor shipments to ensure workflow accuracy.
• Maintain and report accurate data on scheduling, inbound documentation, supplier pickups, supplier returns and Receiving compliance using MS Office and WMS software.
• Maintain accurate inbound and outbound information.
• Interact with vendors and Supply Chain Leaders to update or change the workflow in the distribution center.
• Maintain administration files and filing system, ensuring that are filed in a neat orderly, and accurate manner.
• Help maintain the ordering of office supplies when needed.
• Interact with various corporate departments to assist with individual service needs, including but not limited to inbound customer service, compliance, and supply requests.
• Assist in coordinating special events and meetings to secure locations and food within discretion.
• Perform essential office functions such as answering telephone calls, emails, filing, faxing, copying, ordering office supplies, and preparing correspondence.
• All duties described in this document will be performed in keeping with the core values and service attributes consistent with Columbia Distributing.
• Complete all other tasks or projects as assigned.
• Ability to work independently while managing multiple tasks and meet deadlines
• Excellent oral and written communication skills
• Effective organizational and time management skills
• Ability to develop strong relationships with internal and external customers
• High attention to detail
• Proficiency with Microsoft Office suite

People Management

None

This job operates indoors.

Physical Demands

• Lift, carry, push, pull up to 75lbs
• Frequent standing and walking
• Use of arms/wrists/hands/grasp throughout entire shift

Expected Hours of Work

This is a full-time position. Typically working hours are Monday -- Friday, between 8am and 5pm.

Travel

Local travel only

Required Education and Experience

• High school diploma or GED required
• Minimum of 18 years of age

Preferred Education and Experience

• Minimum two (2) years experience in an office and retail environment; or equivalent combination of education and experience.

Compensation

• Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.
• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).
• Hired applicants may be eligible for incentives/bonuses/annual bonuses.

Classificaiton:

Non-Exempt

Reports to:

Varies by branch

#INDWARE

Columbia Distributing offers a comprehensive benefits package for eligible employees, including medical, dental, and vision coverage, 24/7 virtual care, paid vacation, sick and holiday time, and a 401(k) plan with company match. Additional offerings inclu

AAP/EEO Statement

Columbia Distributing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please contact the Human Resources Dept. at [phone] or email [e-mail] if you have questions regarding reasonable accommodations.

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