HYRBID - Senior Project Coordinator

idX Corporation; Ontario (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Health savings account

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program

Educational reimbursement

Wellness programs

Job summary

UFP Industries in Southern California seeks a Senior Project Coordinator to organize project activities and drive cost savings across assigned projects. You will manage projects from initial customer requests to completion, with up to 25% travel and a focus on on-time delivery.

Responsibilities include coordinating manufacturing, shipping, and installation, maintaining project data in ERP, and supporting the Project Management team with orders, schedules, and customer service.

Qualifications

• 7+ years in administrative/project coordination roles, preferably in the consumer environments industry.
• Proven ability to create and maintain spreadsheets using MS Office (Excel).
• Understanding of ERP fundamentals is preferred.
• Experience in wood and/or metal manufacturing is an asset.
• Ability to work independently while multitasking.

Responsibilities

• Coordinate and organize activities surrounding the project cycle to meet delivery dates.
• Monitor projects from order entry to completion with timely issue resolution.
• Maintain and update project information through ERP and shipping schedules.
• Provide customer service and sales support to Project Management.
• Assist in managing finished goods inventory and store quantity take-offs.

Skills

MS Office

Project coordination

Multitasking

Customer service

Organizational skills

Tools

ERP system

MS Excel

Job description

Job Summary

The Senior Project Coordinator will coordinate and organize activities surrounding the project cycle while generating cost savings related to assigned projects. Through direct customer contact the Senior Project Coordinator is accountable and responsible for managing assigned projects from initial customer requests through completion. Travel Required: up to 25% (must reside in Southern California)

Principal Duties and Responsibilities

Coordinate and organize activities surrounding the project cycle Monitor each project from order entry to completion Ensure that identified issues are reacted to in a timely manner Partner with all functions, especially production, to organize and support critical aspects to meet customer delivery dates Support the Project Management team through, Capturing/Interpreting/Inputting/Maintaining Sales Orders; Input/Participation at production meetings; Maintaining/Updating all project information through ERP system; Ship Schedules; Project/Product expediting; Monitoring/Maintaining critical project/program timelines; and Coordinating shipments and deliveries Management of: order entry data, manufacturing and shipping documentation Develop competencies and technical skills focusing on design, detail, quality and engineering of our products Maintain and manage individual project schedules through: assistance in coordinating manufacturing, shipping, and installation Provide shipping instructions as required, including customer shipping specifications Provide customer service, sales support and backup to Project Management Complete individual store quantity take offs (multi store roll out programs) Maintain and update running inventory reports for team and customer and distribute as required Develop cost proposals for final review by project team Upload and organize various field reports and other information on internal or external web-based sites Assist in managing finished goods inventory related to assigned customer(s) Provide customer service and day-to-day maintenance on small accounts/programs, with limited follow up from the Project Manager May be required to mentor/train junior level Project Coordination associates in areas such as: Project fundamentals, Customer Advocacy, ERP knowledge and day-to-day requirements of projects

Qualifications

7+ years working in an administrative/project coordination capacity, preferably in the consumer environments industry Must have a proven ability to create and maintain spreadsheets utilizing MS Office Programs such as Work and Excel An understanding of ERP fundamentals is preferred Experience in wood and/or metal manufacturing in an asset Architectural/Interior Design technical knowledge expertise is preferred Must be able to work independently while multi-tasking Ability to express oneself professionally utilizing both verbal and written communications Organizational skills and a team player mentality is critical Unparalleled Customer Service Focus Proven ability working on multi-million-dollar accounts as a lead administrator/coordinator

Hourly Pay Range

$30.00-35.00 per hour, dependent on experience* *pay range may be adjusted depending on cost of living

Bonus/Incentive Pay

A discretionary annual bonus based on Company and business unit performance may also be provided.

Benefits currently offered to our employees

Medical insurance Health savings account with company contribution Dental insurance Vision insurance Basic and voluntary life insurance Disability insurance 401(k) plan with company match Paid vacation and holidays Stock purchase program with employee discount Educational reimbursement Wellness programs and challenges Other supplemental benefit

Equal Opportunity Employer

Company is an Equal Opportunity Employer.

Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We're family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.