Administrative Operations Specialist

McCarthy & Holthus, LLP; San Diego (CA); On-site; USD 24,796 - 26,174; Full time

Benefits offered by this job

Medical, dental, vision, life, AD&D

401(k) with company match

Paid time off

Parental leave

Job summary

McCarthy & Holthus, LLP is seeking an Operational Support Clerk for a 100% on-site role in San Diego. The position includes phone and reception coverage, document prep for mailings, and data searches with careful redaction of sensitive information.

Responsibilities include managing email/fax boxes, ensuring data accuracy between spreadsheets and physical records, and supporting the department with additional clerical duties as needed. A fast-paced office environment and teamwork are essential.

Qualifications

• Strong written and verbal communication skills.
• Ability to manage multiple daily tasks efficiently.
• Detail oriented and highly organized.
• Experience with Microsoft Office Suite (Word, Excel, Outlook).
• Able to type by touch and work in a fast-paced office.

Responsibilities

• Phone coverage for Call Center and reception as needed.
• Print and assemble documents for mailings.
• Redact confidential information on digitized documents.
• Manage email and fax boxes; verify data between spreadsheets and physical files.
• May work extended hours based on operational needs.

Skills

Strong communication

multitasking

Detail oriented

Organizational skills

Learn fast

Team player

Independent

Education

High school diploma

Tools

Microsoft Office

Touch typing

Job description

Summary

The Operational Support Clerk provides support and coverage for vital tasks. This position is responsible for performing a variety of duties, including data base searches, redaction of documents, data reconciliation, management of email/fax boxes, front desk and phone coverage.

Key Responsibilities

• Phone coverage for Call Center
• Reception coverage, as needed
• Print and assemble documents for mailings
• Perform investigative searches for critical data
• Redact confidential information on digitized documents
• Management of email/fax boxes
• Verify data between spreadsheets and physical documents, as needed
• Disbursement of voicemail, as needed
• May perform other duties as assigned to support department goals.
• May occasionally work extended hours based on operational needs.

Experience and Skills

• Strong written and verbal communication skills
• Ability to manage multiple daily tasks efficiently
• Detail oriented
• Strong organizational skills
• Ability to learn and retain new information
• Strong work ethic
• Dependable
• Adaptable
• Able to work well with a team as well as independently

Qualifications

• High school diploma or equivalent
• Experience with Microsoft Office Suite (Word, Excel, Outlook)
• Able to type by touch
• Previous experience in a fast-paced office environment

Work Schedule

This is a 100% office position requiring your physical presence Monday through Friday, with business hours from 8:00 AM to 5:00 PM.

Salary Range

The salary for this position typically ranges from $18.50–$19.00/hour, depending on qualifications, experience, and other factors.

Benefits

• Medical, dental, vision, life, AD&D.
• EAP, STD, LTD.
• Parental leave for both primary and non‑primary caregivers.
• Voluntary income protection benefits such as supplemental life, accident, critical illness, and short and long‑term care insurances.
• 401(k) retirement plan with company match.
• Paid time off and flexible schedules when available.

Security Requirement

While performing the duties of this job, the employee is required to ensure the security and confidentiality of all sensitive information, including but not limited to threats or hazards to the security or integrity of sensitive information that could result in any harm or inconvenience to any customer, employee or company.

Office Environment

A corporate office environment with a professional setting, quiet to moderate noise level. Employees may work in individual or shared workspaces, with standard office equipment such as computers, printers, and telephones. Occasional meetings, collaborative discussions, and business activities may contribute to variations in noise levels.

McCarthy & Holthus, LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Qualified applicants with a criminal history will be considered pursuant to the San Diego County Fair Chance Ordinance, the California Fair Chance Act and other applicable state or local laws. All candidates who accept a job offer will be required to complete the E‑Verify process to verify their employment eligibility in the United States.