Sr. HR Operations Specialist

McCarthy Holdings, Inc.; St. Louis (MO); On-site; USD 70,000 - 110,000; Full time

Job summary

McCarthy Holdings, Inc. is seeking a Sr. HR Operations Specialist to support core HR operations, compliance activities, and shared services across the company.

You will help ensure timely, high-quality employee support and maintain policy compliance while partnering with HR, Talent Acquisition, and field operations to optimize the hire-to-retire lifecycle. You will monitor key workflows, assist with I-9 compliance, visa sponsorship, and pre-employment screening, and contribute to reporting and

Qualifications

• Bachelor’s degree in HR, business admin, or related field, or equivalent experience.
• At least 5 years in HR compliance, operations, or generalist roles.
• Experience with shared services, onboarding, or pre-employment screening.
• Familiar with OFCCP, AAP, EEO-1, VEVRAA compliance.
• Detail-oriented with strong research, interpretation, and application of regulations.
• Collaborative, with strong communication and problem-solving skills.
• Ability to handle confidential information discreetly.
• Experience with compliance reporting and documentation practices.
• Strong cross-functional partner with HR, TA, and field ops.

Responsibilities

• Serve as resource to HR, TA, and field ops on HR operations, compliance, and shared services.
• Maintain and monitor I-9 compliance across regions.
• Assist with visa sponsorship documentation with immigration vendor.
• Oversee pre-employment screening process from start to finish.
• Support EEO-1, CA Pay Data, and VEVRAA reporting.
• Audit HR data and docs for compliance.
• Provide admin support for compliance initiatives and training.
• Manage intake and resolution of HR requests in shared services.
• Document standard work and promote consistent HR processes.
• Foster partnerships across HR, TA, and business teams.

Skills

HR compliance

HR operations

Stakeholder collaboration

Education

Bachelor’s degree or equivalent

Tools

OFCCP knowledge

AAP knowledge

EEO-1 reporting

VEVRAA knowledge

Job description

The Sr. HR Operations Specialist supports core HR operations, compliance activities, and shared services processes across the company. This role helps ensure consistent, timely, and high-quality support for employees, candidates, hiring teams, and HR partners while maintaining compliance with federal and state requirements and company policies. This position partners closely with HR, Talent Acquisition, and field operations to support operational excellence, monitor key workflows, and enhance the employee experience across the hire-to-retire lifecycle.

RESPONSIBILTIES

• Serve as a resource to HR, Talent Acquisition, and field operations teams regarding HR operations, compliance-related questions, and shared services processes.
• Maintain and monitor I-9 compliance across all regions, coordinating with regional HR and field operation teams to ensure accurate and timely completion.
• Collaborate with the immigration vendor to assist employees through the visa sponsorship process and ensure documentation accuracy.
• Monitor the pre-employment screening process from initiation through completion, partnering with Talent Acquisition and HR teams to help ensure timely follow-up, issue resolution, and compliance with company standards.
• Support compliance-related reporting such as EEO-1, CA Pay Data, and VEVRAA filings.
• Assist with regular audits of HR data and documentation to ensure compliance with federal and state regulations.
• Provide administrative and operational support for compliance initiatives, training programs, and process improvements that strengthen efficiency and service delivery.
• Support shared services workflows by helping manage intake, triage, follow-up, and resolution of HR requests in a timely and service-oriented manner.
• Help document standard work, maintain process resources, and promote consistent execution across HR operations and shared services activities.
• Build effective partnerships across HR, Talent Acquisition, and business teams to support operational consistency and a positive employee experience.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, a related field, or equivalent work experience.
• Minimum 5 years of HR compliance, HR operations, or HR generalist experience required.
• Experience supporting shared services, employee lifecycle processes, onboarding, or pre-employment screening workflows preferred.
• Working knowledge of federal employment programs, specifically: OFCCP, AAP, EEO-1, and VEVRAA.
• Strong attention to detail with the ability to research, interpret, and apply compliance requirements accurately.
• Demonstrated ability to work collaboratively and build effective partnerships with HR and business teams.
• Excellent organizational, research, and problem-solving skills.
• Proven ability to handle confidential information with discretion.
• Solid understanding of compliance reporting procedures and documentation practices.Strong written and verbal communication skills.
• Ability to manage multiple workflows, follow through on details, and provide responsive internal customer service in a shared services environment.
• Experience monitoring process queues, coordinating across stakeholders, and identifying opportunities to improve service levels and process consistency.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS

McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.