Operational Specialist

Atlas Search; Stamford (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

Atlas Search, a Stamford-based asset management firm, is seeking an Operations Specialist to support daily fund administration, custody, trade support, and corporate actions. The role emphasizes accuracy, timely processing, and strong control over operations.

You will track corporate actions, reconcile positions, manage DWAC, book trades, and collaborate with custodians and fund administrators to resolve issues and implement process improvements.

Responsibilities

• Track corporate actions (mandatory and voluntary) and manage proxy voting
• Prepare and process expense allocations across funds and entities
• Perform position reconciliation across funds and entities, identifying and resolving breaks in coordination with fund administrators and custodians
• Perform balance sheet reconciliation against fund administrator records (SS&C, US Bank, Suntera), specifically expense allocations and accruals
• Organize and complete the re-registration of physical securities
• Manage the DWAC (Deposit/Withdrawal at Custodian) process end-to-end
• Book trades including, but not limited to, fixed income buy/sell and repo transactions
• Partner with custodians (US Bank, JPMorgan) and fund administrators (SS&C, US Bank, Suntera) to resolve operational issues
• Identify opportunities to streamline and improve existing operational processes, and take ownership of implementing enhancements

Job description

A top Asset Management Firm is seeking an Operations Specialist to support the firm's day-to-day operational infrastructure across fund administration, custody, trade support, and corporate actions. This role is central to ensuring accurate, timely, and well-controlled operations across the firm's funds. The ideal candidate combines strong attention to detail with the judgment to identify process gaps and the initiative to design and implement improvements — not simply execute existing workflows.

Key Responsibilities

• Track corporate actions (mandatory and voluntary) and manage proxy voting
• Prepare and process expense allocations across funds and entities
• Perform position reconciliation across funds and entities, identifying and resolving breaks in coordination with fund administrators and custodians
• Perform balance sheet reconciliation against fund administrator records (SS&C, US Bank, Suntera), specifically expense allocations and accruals
• Organize and complete the re-registration of physical securities
• Manage the DWAC (Deposit/Withdrawal at Custodian) process end-to-end
• Book trades including, but not limited to, fixed income buy/sell and repo transactions
• Partner with custodians (US Bank, JPMorgan) and fund administrators (SS&C, US Bank, Suntera) to resolve operational issues
• Identify opportunities to streamline and improve existing operational processes, and take ownership of implementing enhancements