Operational Services Coordinator

Harris; Saint Paul (MN); On-site; USD 60,000 - 80,000; Full time

Job summary

Harris, a leading mechanical contractor, seeks an Operational Services Coordinator to provide vital administrative support to various teams. The role involves managing communications, processing applications, and ensuring compliance with local laws. Ideal candidates will have advanced Microsoft Office skills and experience in administrative roles.

Benefits

Medical, dental, vision, and life insurance

401K with company match

Vacation time, sick time, and paid holidays

Paid Parental leave

Short-Term Incentive Plan

Qualifications

• 2+ years of experience writing business level correspondence.
• 2+ years of experience providing administrative support.
• Must be eligible to work in the US without sponsorship.

Responsibilities

• Provide administrative support to business operations, construction, and estimating teams.
• Manage Operational Services Team email inbox and respond to inquiries.
• Complete and submit permit applications based on project scope.

Skills

Proficient with Microsoft Office

Advanced typing skills

Ability to work as part of a team

Knowledge of mechanical contracting

Education

Associate’s degree in business or related

Job description

The purpose of your role as an Operational Services Coordinator

As an Operational Services Coordinator, you will provide administrative support to business operations, construction, and estimating teams. Assist and facilitate communication with business partners and internal teams to complete credit applications, business partner set-ups, and various projects assigned. Manage Operational Services Team email inbox to provide prompt responses and support to ensure seamless business operations. This is an on-site position based out of our St. Paul, MN office.

Organizational Support:

• Manage shared operational services team email inbox by answering basic inquiries, forwarding requests to the correct department, sorting emails to appropriate folders, categorizing, and overall organization of emailed requests and information.
• Research and communicate with team members and other departments to accurately respond or redirect emailed requests.
• Set-up business partners (vendors, customers, and employees) in various Harris ERP systems.
• Manage and maintain business partners in Harris ERP systems to ensure alignment and minimize duplication.
• Ensure payment remittance/billing and legal information is current and validate by communicating with external customers and vendors.
• Process credit applications and forms for local and out of state vendors by applying knowledge of company information and business structure.
• Thoroughly analyze terms and conditions and flag items for further review by escalating to the appropriate department when needed.
• Allocate p-card charges for various departments. Communicate effectively with card holders to meet allocation deadlines. Maintain efficient record-keeping processes for p-card receipts.

Administrative Support:

St. Paul Construction and Service + BA Teams

• Print necessary plans/CAD drawings on Harris plotting machines, as requested.
• Create Operations + Maintenance manuals at the end of projects for distribution to customers, as requested.
• Complete and submit permit applications based on project scope requirements. Ensure documents submitted comply with state and local permitting laws.

St. Paul and Rochester Estimating

• Create bid folders and specs.
• Download project plans and specs into Harris network and distribute to subcontractors for bidding.
• Create weekly bid list and distribute to team members.
• TIFF documents and Overlay drawings in Bluebeam as requested.

QA / QC

• Assist with transcription and digitizing of jobsite and other logs, as requested.
• Request and maintain Certificates of Insurance for St Paul and other regions as requested.

General Administrative:

• Prepare FedEx and/or other courier services, as needed
• Assist with special projects and other duties, as assigned.
• Assist with archives.

What we're looking for in you

• Proficient with Microsoft Office – advanced typing skills
• 2+ years if experience writing business level correspondence
• 2+ years of experience providing administration support to a group or division
• Ability to work as part of a team and take direction from multiple stakeholders
• Knowledge of mechanical contracting preferred
• Associate’s degree in business or related preferred
• Must be eligible to work in the US without sponsorship.

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Visit our Careers Page for additional benefits details:https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range: $23.69 - $35.53 per hour

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.