Operational Initiatives Coordinator

Embla Medical; Nashville (TN); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Language courses

Professional development

Medical, Dental, Vision benefits

401(k) with employer matching

Paid holidays

Vacation days

Volunteer days

Sick days

Job summary

ForMotion, part of Embla Medical's global network, seeks an Operational Initiatives Coordinator to drive multi-site programs across our Nashville operations.

You will support project execution, onboarding for new clinics, EMR initiatives, SOP development, and change management, collaborating with Operations, Clinical Leadership, IT, and Shared Services to standardize processes and optimize performance in a hybrid work environment.

Qualifications

• Associate or Bachelor's degree in business, Healthcare Administration, Operations, or a related field
• One to three years of experience in healthcare operations, project coordination, clinic operations, shared services, or a related field
• Experience coordinating projects, programs, or operational processes
• Strong proficiency in Microsoft Office applications
• Excellent verbal and written communication skills

Responsibilities

• Provide administrative and operational support for enterprise-wide initiatives, projects, and operational programs.
• Coordinate assigned initiative activities, timelines, deliverables, and follow-up tasks to ensure projects remain on track.
• Support onboarding and integration activities for newly acquired clinics, including system readiness, communication, training coordination, and operational transition support.
• Assist with EMR-related implementations, enhancements, testing, and adoption activities.
• Develop, maintain, and distribute project documentation, SOPs, job aids, reference materials, and operational communications.
• Coordinate meetings, training sessions, testing activities, and stakeholder communications related to operational initiatives.
• Track initiative progress and maintain project documentation, action items, risks, and status updates.
• Assist with change management efforts by supporting training delivery, end-user communication, and adoption monitoring.
• Support operational programs such as patient outreach initiatives, Net Promoter Score (NPS) programs, SOP management, patient experience initiatives, and other organizational programs.
• Support data collection and analysis efforts to measure program effectiveness and identify opportunities for improvement.
• Manage all online insurance portals across company platforms
• Provide remote and occasional on-site support for operational initiatives, training events, integrations, and market-specific needs.
• Maintain a high level of organization, accuracy, and professionalism while managing multiple priorities.
• Perform other duties as assigned.

Job description

ForMotion is a global network of Orthotic and Prosthetic Patient Care clinics, focused on providing world-class, compassionate care for patients with mobility challenges.

Our clinic is part of the ForMotion global network of Patient Care clinics owned by Embla Medical, which also owns Össur, a leading global provider of prosthetics and bracing and supports solutions; Fior & Gentz, an innovative developer of neuro orthotics; and College Park, creators of custom-built prosthetic solutions for people of all activity levels.

We are dedicated to providing the best possible care to our patients to help them live Life Without Limitations.

About the Role

The Operational Initiatives Coordinato r supports the planning, coordination, implementation, and sustainment of operational programs and initiatives across a multi-site healthcare organization. This role serves as a key operational resource by assisting with project execution, training coordination, process documentation, reporting, and change management activities.

The Operational Initiatives Coordinator works closely with Operations, Clinical Leadership, Shared Services, IT, and other cross-functional teams to support operational excellence, process standardization, and organizational initiatives. This position helps facilitate successful implementation of new programs, system enhancements, acquisitions, and operational improvements while ensuring effective communication and adoption across market

Note: Ideal candidate comfortable with hybrid work enviroment, Nashville, TN.

What You'll Do

• Provide administrative and operational support for enterprise-wide initiatives, projects, and operational programs.
• Coordinate assigned initiative activities, timelines, deliverables, and follow-up tasks to ensure projects remain on track.
• Support onboarding and integration activities for newly acquired clinics, including system readiness, communication, training coordination, and operational transition support.
• Assist with EMR-related implementations, enhancements, testing, and adoption activities.
• Develop, maintain, and distribute project documentation, SOPs, job aids, reference materials, and operational communications.
• Coordinate meetings, training sessions, testing activities, and stakeholder communications related to operational initiatives.
• Track initiative progress and maintain project documentation, action items, risks, and status updates.
• Assist with change management efforts by supporting training delivery, end-user communication, and adoption monitoring.
• Support operational programs such as patient outreach initiatives, Net Promoter Score (NPS) programs, SOP management, patient experience initiatives, and other organizational programs.
• Support data collection and analysis efforts to measure program effectiveness and identify opportunities for improvement.
• Manage all online insurance portals across company platforms
• Provide remote and occasional on-site support for operational initiatives, training events, integrations, and market-specific needs.
• Maintain a high level of organization, accuracy, and professionalism while managing multiple priorities.
• Perform other duties as assigned.

WORK ENVIRONMENT

• This position operates in a hybrid professional work environment, balancing remote and onsite responsibilities. The role utilizes standard office equipment and collaboration technologies and requires frequent communication and partnership with clinic personnel, operational leaders, shared services teams, and other stakeholders across the organization.
• Occasional travel may be required to support operational initiatives, training activities, acquisitions, integrations, and other organizational needs.

Who You Are

• Associate or bachelor's degree in business, Healthcare Administration, Operations, or a related field; or equivalent combination of education and experience.
• One to three years of experience in healthcare operations, project coordination, clinic operations, shared services, or a related field.
• Experience coordinating projects, programs, or operational processes.
• Strong proficiency in Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow-through.
• Problem-solving and analytical thinking.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer service-oriented approach with a collaborative mindset.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
• Ability to learn and support operational systems, reporting tools, and healthcare technologies.
• Adaptability and flexibility in a changing environment.
• Commitment to continuous improvement and operational excellence.
• Ethical conduct and profession.

Why You'll Feel Good Working Here

We believe people do their best work when they feel good-personally and professionally. That's why we offer:

• A culture rooted in trust, empathy, and Nordic-inspired flat hierarchies
• Tailored onboarding and a buddy system to help you feel at home from day one
• Continuous learning through e-learning, training, and language courses
• A \"you\" culture where everyone-from interns to executives is treated with respect
• Competitive Compensation Packages
• Medical, Dental, and Vision Benefits
• 401(k) Retirement Plan with employer matching contribution
• 8 paid holidays
• 13 vacation days, birthday and two (2) volunteer days
• 8 sick days within your first year of employment
• Paid Parental Bonding