Operational Accounting Manager

PRIME VACATIONS; Bradenton (FL); On-site; USD 95,000 - 125,000; Full time

Job summary

Prime Vacations in Bradenton, FL seeks an Operational Accounting Manager to oversee financial reporting and integration of Track PMS with Sage. The role focuses on internal controls, process improvements, and collaboration with the Regional Controller to support strategic decisions.

The candidate will manage trust accounting, AR, cash flow, and owner settlements while guiding a regional accounting team and ensuring data integrity across systems.

Qualifications

• 3–5 years of accounting or controller experience; Track experience preferred.
• Bachelor's degree in accounting, finance, or related field.
• Knowledge of U.S. GAAP and accounting best practices.
• Experience in travel, hospitality, or property management is a plus.
• Proficient with Microsoft Excel (intermediate).
• Sage Intacct experience is a plus.

Responsibilities

• Trust accounting, PMS, AR, deposits & owner accounting.
• Ensure accurate recording of revenue and owner balances; oversee reconciliations.
• Own the Track/Sage API interface and vendor relationships.
• Lead owner statements process and distributions.
• Cash management and liquidity oversight across operations.
• Manage and mentor regional accounting team and drive process improvements.
• Develop SOPs and ensure cross-training within accounting.

Skills

U.S. GAAP knowledge

Excel

Accounting software familiarity

Education

Bachelor's degree in accounting/finance

Tools

Track PMS

Sage Intacct

Job description

Prime Vacations Operational Accounting Manager

Company: Prime Vacations, a subsidiary of StayTerra Vacations

Location: Bradenton, Florida (Tampa area). In office role

Reports to: Prime Vacations Regional Controller

Compensation & Benefits: We offer a competitive salary commensurate with experience, along with a comprehensive benefits package that may include medical, dental, and vision insurance, retirement savings plans, paid time off, paid holidays, and opportunities for professional development.

Position Summary

The Regional Assistant Controller will play a critical leadership role in supporting the accounting and financial reporting operations of Prime Vacations, a vacation home rental business with properties on the Gulf Coast of Florida. This role is responsible for managing and maintaining the financial aspects of the property management system (Track) and ERP (Sage) integration/alignment, maintaining a strong control environment, supporting operational decision-making, and partnering with the Regional Controller and Corporate Finance team to drive process improvements across the organization.

Key Responsibilities

• Trust accounting, PMS, AR, Deposits & Owner Accounting
• Ensure accurate recording of revenue, owner due to/from balances, and advanced deposits from Track PMS in Sage Intacct. Oversee reconciliation to ensure data integrity and completeness
• Ownership of the Track/Sage API interface and related vendor relationship.
• Own the owner statements process draft operational review finalize distribute to owners settlement
• Cash management including liquidity tracking and oversight of operating cash across all business lines.
• Directly manages an General Ledger Accounting Manager, General Ledger Accountant, Accounts Payable Manager, two Accounts Payable Specialists, and an outsourced team responsible for bank account reconciliations.
• Partner with the Regional Controller to Identify opportunities to enhance processes, improve efficiencies, and strengthen controls
• Develop, document, and maintain standardized accounting procedures (SOPs) and ensure appropriate crosstraining within the accounting function.
• Managing an integrated financial technology ecosystem, including, Track Property Management Software, Ramp (accounts payable and expense management), JPMorgan banking interfaces, and Track/Sage API integrations.
• Support audits and provide required documentation and analysis as needed
• Support local and corporate finance in researching and understanding budget variances
• Lead, mentor, develop, and evaluate the regional accounting team.
• Foster a culture of continuous improvement, collaboration, and customer service.
• Support acquisitions, integrations, system implementations, and other strategic initiatives as assigned

Qualifications & Credentials

• 3 to 5 years of experience or equivalent with a property management system Track preferred
• Bachelor's degree in accounting, Finance, or a related field;
• Knowledge of U.S. GAAP and accounting best practices
• Knowledge of trust accounting principles and experience managing owner and guest funds in a property management or vacation rental environment preferred
• Comfortable with identifying and improving control weaknesses
• Strong organizational skills with the ability to meet tight deadlines
• Experience in the travel, hospitality, or property management industry is a plus
• Microsoft 365 experience, especially Microsoft Excel (minimum intermediate proficiency)
• Sage Intacct experience a plus
• This position requires approximately 10%15% travel, primarily for meetings and company events. Travel schedules may vary based on business needs.
• This role requires light physical activity, including sitting, standing, walking, and using a computer for extended periods. Occasional lifting or carrying of items weighing up to 20 pounds may be required.

Equal Opportunity Employer

We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.