Operating Room Scheduling Manager

HCA Healthcare; Hopewell (VA); On-site; USD 59,446 - 89,190; Full time

Benefits offered by this job

401(k) match

Tuition assistance

Life insurance

Adoption assistance

Job summary

HCA Healthcare is seeking a Manager of Centralized OR Scheduling in Virginia to lead centralized scheduling operations for our Capital Division. The role requires strong leadership, operational oversight and collaboration with clinical and administrative stakeholders.

You will supervise the centralized OR scheduling team, hire, train and evaluate staff, ensure accurate booking, and develop policies that improve efficiency and patient flow.

Qualifications

• Bachelor’s degree required in healthcare admin, nursing, business, or related field.
• Minimum 5 years in surgical services or healthcare operations, with at least 2 years in supervisory/management role.
• Lean Six Sigma or process improvement certification required.

Responsibilities

• Lead centralized scheduling operations for assigned divisions with focus on service quality, accuracy and efficiency.
• Supervise scheduling team including hiring, training, performance evaluations and development.
• Oversee daily surgical scheduling to optimize OR use and timely booking of procedures.
• Develop scheduling policies aligned with hospital standards and regulatory requirements.

Skills

Leadership

Team supervision

Process improvement

Healthcare operations

Education

Bachelor’s degree in healthcare administration, nursing, business, or related field

Master’s degree preferred

Tools

Lean Six Sigma

Job description

This position is incentive eligible.

Salary Estimate: $59446.40 - $89190.40 / year

Learn More About The Benefits Offered For This Job.

The estimate displayed represents the typical salary range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below midpoint of the range.

Do you have the career opportunities as an Operating Room Scheduling Manager you want with your current employer? We have an exciting opportunity for you to join OR Scheduling which is part of the nation's leading provider of healthcare services, HCA Healthcare.

This position covers our Capital Division. Candidate must be located in Virginia or New Hampshire.

Job Summary And Qualifications

The Manager of Centralized OR Scheduling is responsible for leading centralized scheduling operations for assigned divisions while maintaining high standards of service, accuracy, and efficiency. The role requires strong leadership, operational oversight, and collaboration with clinical and administrative stakeholders.

What you will do in this role:

• Collaborate with Surgical Services Director and facility leadership to coordinate, evaluate, customize, and deliver high quality, patient-centered care.
• Supervise and support the centralized OR scheduling team, including hiring, training, performance evaluations, and professional development.
• Oversee the daily operations of surgical scheduling to ensure timely and accurate booking of procedures and optimal use of operating room time and resources.
• Foster a culture of accountability, collaboration, and continuous improvement.
• Develop scheduling policies and procedures in alignment with hospital standards and regulatory requirements and ensure accountability to these policies and procedures.
• Monitor call center metrics (e.g., call volume, response time, abandonment rate) and implement strategies to improve service levels.
• Ensure staff are trained in customer service best practices and equipped to handle high-volume, high-complexity scheduling scenarios.
• Monitor OR block utilization and work with surgical departments to optimize scheduling efficiency.
• Maintain relationships with surgical services, physicians, nursing, anesthesia, and administrative departments to ensure smooth OR operations.
• Facilitate communication and coordination across departments to support seamless surgical workflows.
• Ensure a scheduling representative attends daily 5 Day Look-Ahead meetings and supports the resolution of any issues taken away from these meetings.
• Collaborate with facility team leads to resolve scheduling conflicts and last-minute changes in coordination with clinical teams.
• Analyze scheduling data to identify trends, inefficiencies, and opportunities for improvement or best practice adoption.
• Prepare and present regular reports on OR utilization, case volumes, and cancellations.
• Lead initiatives to streamline scheduling workflows and implement best practices.
• Collaborate with IT and clinical informatics to enhance scheduling systems and tools.

Qualifications:

• Bachelor’s degree in healthcare administration, nursing, business, or related field required. Master’s degree preferred.
• RN or clinical background in perioperative services.
• Equivalent work experience may substitute.
• Minimum 5 years of experience in surgical services or healthcare operations, with at least 2 years in a supervisory or management role.
• Lean Six Sigma or process improvement certification

Benefits

OR Scheduling, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.