Operating Room Scheduling Coordinator

HCA Healthcare; Manchester (NH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with company match

Comprehensive medical, dental, vision,

Paid time off and family leave

Educational support and tuition

Job summary

Catholic Medical Center in Manchester, NH is seeking an Operating Room Scheduling Coordinator/Central Scheduler to manage staffing across departments, balance needs, and optimize scheduling efficiency. The role collaborates with RN House Supervisors, Department Directors, and leadership to ensure coverage and policy adherence.

The position requires strong organizational skills, detail orientation, and the ability to perform in a fast-paced environment with healthcare focus.

Qualifications

• High school diploma or GED required.
• Administration, or related healthcare field preferred.
• 2+ years of experience in healthcare preferred.
• 1+ years in staffing, scheduling or placement preferred.

Responsibilities

• Develops and maintains staff schedules based on workforce needs, employee preferences, and organizational policies.
• Collaborates with RN House Supervisors, Department Directors, and CSO to assess staffing needs.
• Collaborates with local, market, division, and corporate leaders to optimize scheduling practices and minimize avoidable premium pay.
• Identifies gaps in coverage and proactively adjusts schedules to meet operational requirements.
• Coordinates supplemental staffing, including float pool and agency staff.
• Monitors and analyzes staffing levels to ensure adherence to productivity and labor guidelines.
• Serves as the primary point of contact for scheduling inquiries, shift changes, and staffing adjustments.
• Utilizes scheduling software to input, update and track staffing information accurately.
• Addresses scheduling conflicts, call-offs, and last-minute changes while minimizing disruptions to operations.
• Partners with PI Labor and Nursing Leaders to following standardized staffing grids.
• Generates reports on staffing levels, overtime, and scheduling trends to support data-driven decision-making.
• Provides education to staff regarding scheduling processes, system use and policies; conducts unit rounding to gather feedback, assess staffing needs and strengthen communication with clinical team
• Makes recommendations for workflow improvement.
• Answers phones, directs calls and greet visitors in a professional manner.

Education

High school diploma or GED

Administration, or related healthcare field preferred

Job description

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Operating Room Scheduling Coordinator/Central Scheduler today with Catholic Medical Center.

Job Summary And Qualifications

The Operating Room Staffing Coordinator/Central Scheduler is responsible for managing and coordinating staff schedules across multiple departments to ensure optimal staffing coverage. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Centralized Scheduler will be responsible for collaborating with leadership, frontline colleagues, and other key stakeholders to balance staffing needs, maintain compliance with scheduling policies, and support quality patient care through optimal staffing levels.

What will you do in this role:
Develops and maintains staff schedules based on workforce needs, employee preferences, and organizational policies. Collaborates with RN House Supervisors, Department Directors, and CSO to assess staffing needs.
Collaborates with local, market, division, and corporate leaders to optimize scheduling practices and minimize avoidable premium pay.
Identifies gaps in coverage and proactively adjusts schedules to meet operational requirements.
Coordinates supplemental staffing, including float pool and agency staff.
Monitors and analyzes staffing levels to ensure adherence to productivity and labor guidelines.
Serves as the primary point of contact for scheduling inquiries, shift changes, and staffing adjustments.
Utilizes scheduling software to input, update and track staffing information accurately.
Addresses scheduling conflicts, call-offs, and last-minute changes while minimizing disruptions to operations.
Partners with PI Labor and Nursing Leaders to following standardized staffing grids
Generates reports on staffing levels, overtime, and scheduling trends to support data-driven decision-making
Provides education to staff regarding scheduling processes, system use and policies; conducts unit rounding to gather feedback, assess staffing needs and strengthen communication with clinical team
Makes recommendations for workflow improvement.
Answers phones, directs calls and greet visitors in a professional manner.
What qualifications do you need:

• High school diploma or GED required.
• Administration, or related healthcare field preferred
• 2 + years of experience in healthcare preferred
• 1 + plus years in staffing, scheduling or placement preferred

Benefits
Catholic Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits
Note: Eligibility for benefits may vary by location.
Shape the future of healthcare at Catholic Medical Center.
Located in Manchester, NH, Catholic Medical Center is a 330-bed acute care hospital and Level III Trauma Center serving southern New Hampshire and northern Massachusetts. Home to the nationally recognized New England Heart & Vascular Institute and The Mom’s Place—an innovative birthing center that pioneered couplet care—we’re proud to lead in both advanced medicine and compassionate service.
As part of HCA Healthcare’s statewide network of Catholic Medical Center in Manchester, Portsmouth Regional Hospital, Frisbie Memorial Hospital in Rochester hospitals, three freestanding ERs, and over 70 care sites, you’ll join nearly 5,000 colleagues across New Hampshire who are committed to excellence, collaboration, and making a difference every day. At Catholic Medical Center, your work has purpose—and your potential has no limits.
HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"The great hospitals will always put the patient and the patient\'s family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Operating Room Surgery Scheduler opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.