Onsite Workplace Experience Lead

Peoplemark; Owensboro (KY); On-site; USD 48,216 - 55,104; Full time

Job summary

Peoplemark in Owensboro, KY is seeking a Workplace Experience Specialist for a contract‑to‑permanent position onsite. The role focuses on delivering a high‑quality, service‑driven workplace experience by handling daily operations, employee services, events, and facilities coordination to support productivity and culture.

The successful candidate will be the on‑site point of contact for workplace needs, coordinate space readiness, meetings, visitor management, and vendors, and help maintain

Responsibilities

• Independently coordinate day‑to‑day workplace and facilities operations, including space readiness activities, internal move coordination, and service delivery projects, with minimal supervision.
• Deliver day‑to‑day Workplace Experience services ensuring a welcoming, functional, and people‑centric employee environment.
• Support visitor management, mailroom services, office supplies, meeting room support, canteen operations, parking, lockers, and fitness centers.
• Support fleet administration with local fleet vehicles.
• Serve as the primary on‑site point of contact for employee workplace needs and service requests.
• Execute onsite and offsite employee events that foster engagement, connection, and culture.
• Coordinate event logistics including room setup, catering, vendor support, and post‑event wrap‑up for larger events.
• Support community‑building initiatives aligned with PMI culture and workplace experience standards.
• Independently coordinate space planning support activities, including seating changes, workspace adjustments, and move readiness, partnering with Facilities and Real Estate as required.
• Support internal office moves, seating assignments, furniture deployment, and workspace changes.
• Maintain awareness of space readiness, cleanliness, and functionality, escalating issues as needed.
• Coordinate with Facilities, IT, Security, and vendors to support operational and move readiness.
• Execute Workplace Experience processes and standards as defined by PMI US and the Workplace Experience operating model.
• Identify, recommend, and support implementation of operational enhancements to workplace systems, tools, and processes to improve efficiency and service delivery.
• Support in the creation of documentation of local procedures, playbooks, and service workflows as needed.
• Independently coordinate with internal stakeholders and external vendors to ensure timely, effective delivery of workplace and facilities services.
• Monitor daily service delivery and elevate risks or issues appropriately.
• Support property‑related and fleet‑related administrative activities at assigned locations under the direction of the Workplace Experience Sr. Specialist.
• Provide administrative support for Workplace Experience and Facilities‑related purchases, including purchase reacquisition creation, purchase order tracking & invoice payments.
• Track departmental expenses and maintain accurate records to support budget monitoring and forecasting.
• Support budget reconciliation activities by validating charges, flagging discrepancies, and coordinating corrections with Finance and vendors.
• Prepare spend summaries and supporting documentation as requested.
• Support compliance with health, safety, and regulatory requirements.
• Assist with emergency preparedness activities and follow established safety protocols.
• Help maintain a safe, compliant, and welcoming workplace environment.

Job description

Peoplemark in Owensboro, KY is seeking a Workplace Experience Specialist for a contract‑to‑permanent position onsite. The role focuses on delivering a high‑quality, service‑driven workplace experience by handling daily operations, employee services, events, and facilities coordination to support productivity and culture.

The successful candidate will be the on‑site point of contact for workplace needs, coordinate space readiness, meetings, visitor management, and vendors, and help maintain