Onsite Regional Clinic Admin Assistant (VA)

Maximus; Newport News (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Maximus is hiring a Regional Clinic Administrative Assistant to join the Veterans Evaluation Services team in Newport News, VA. This on-site role supports the daily clerical and administrative activities across brick and mortar clinics and per diems, coordinating supplies, invoices, calendars, and vendor communications.

The ideal candidate will have strong Microsoft Office skills, excellent customer service, and at least 4 years of relevant experience.

Qualifications

• High school diploma or GED with 4+ years of relevant professional experience.
• U.S. citizenship or green card required for contract eligibility.
• Ability to travel to other clinics as needed and weekends may be required.
• Experience in inventory control, order processing and invoicing.

Responsibilities

• Order all regional medical supplies and track inventory.
• Assemble and ship per diem kits and new intake kits.
• Maintain regional medical supplies inventory across clinics.
• Track, schedule and ship supplies to per diems, brick & mortars, and intakes.
• Process invoices in Coupa and manage vendor communications.
• Maintain CPR/First Aid certifications for the region and run reports weekly.

Skills

Customer service

Microsoft Office

Calendar management

Inventory tracking

Vendor coordination

Education

High school diploma or GED

Tools

Coupa

Job description

Maximus is hiring a Regional Clinic Administrative Assistant to join the Veterans Evaluation Services team in Newport News, VA. This on-site role supports the daily clerical and administrative activities across brick and mortar clinics and per diems, coordinating supplies, invoices, calendars, and vendor communications.

The ideal candidate will have strong Microsoft Office skills, excellent customer service, and at least 4 years of relevant experience.