Onsite Public Works Admin Specialist

Fond-Du-Lac-Reservation; Cloquet (MN); On-site; USD 26,000 - 29,000; Full time

Job summary

Fond du Lac Band of Lake Superior Chippewa in Minnesota is seeking a Public Works – Administration staff member to support daily operations onsite. The role handles correspondence, reports, scheduling, and purchasing with an emphasis on accuracy and confidentiality.

A 90‑day probation applies, and it is a full‑time, non‑exempt hourly position. The successful candidate will manage office workflows, coordinate travel and reimbursements, and assist the Public Works Manager with tracking systems for

Qualifications

• Thorough knowledge of office practices and procedures.
• Ability to communicate effectively orally and in writing.
• Ability to work independently and establish priorities.
• Attention to detail and accuracy.

Responsibilities

• Prepares correspondence and edits material for grammar, punctuation, and spelling.
• Types and distributes weekly, monthly, quarterly, and yearly reports.
• Handles correspondence and coordinates responses and related activities.
• Answers telephone and routes calls; takes accurate messages.
• Maintains attendance records and office supplies; orders as needed.
• Maintains confidentiality and professionalism at all times.
• Schedules daily office activities; maintains calendar of deadlines and appointments.
• Prepares, tracks, and pays Purchase Orders for Public Works.
• Assists manager in developing tracking systems for projects and billing.
• Schedules staff travel; prepares vouchers and reconciles expenses.
• Develops and maintains office file systems; electronic and manual.
• Sends reminders and submits quarterly and annual reports.
• Keeps a clean, organized work area and adheres to dress code.
• Represents the Fond du Lac Band professionally in the community.

Skills

Office administration

Communication skills

Prioritization

Attention to detail

Independent work

Education

AAS/AA Degree in Business or Management; 5 years secretarial experience

Tools

Microsoft Word

Microsoft Access

Microsoft Excel

Microsoft Outlook

Job description

Fond du Lac Band of Lake Superior Chippewa in Minnesota is seeking a Public Works – Administration staff member to support daily operations onsite. The role handles correspondence, reports, scheduling, and purchasing with an emphasis on accuracy and confidentiality.

A 90‑day probation applies, and it is a full‑time, non‑exempt hourly position. The successful candidate will manage office workflows, coordinate travel and reimbursements, and assist the Public Works Manager with tracking systems for