Office Administrator

Fond-Du-Lac-Reservation; Cloquet (MN); On-site; USD 26,000 - 29,000; Full time

Job summary

Fond du Lac Band of Lake Superior Chippewa in Minnesota is seeking a Public Works – Administration staff member to support daily operations onsite. The role handles correspondence, reports, scheduling, and purchasing with an emphasis on accuracy and confidentiality.

A 90‑day probation applies, and it is a full‑time, non‑exempt hourly position. The successful candidate will manage office workflows, coordinate travel and reimbursements, and assist the Public Works Manager with tracking systems for

Qualifications

• Thorough knowledge of office practices and procedures.
• Ability to communicate effectively orally and in writing.
• Ability to work independently and establish priorities.
• Attention to detail and accuracy.

Responsibilities

• Prepares correspondence and edits material for grammar, punctuation, and spelling.
• Types and distributes weekly, monthly, quarterly, and yearly reports.
• Handles correspondence and coordinates responses and related activities.
• Answers telephone and routes calls; takes accurate messages.
• Maintains attendance records and office supplies; orders as needed.
• Maintains confidentiality and professionalism at all times.
• Schedules daily office activities; maintains calendar of deadlines and appointments.
• Prepares, tracks, and pays Purchase Orders for Public Works.
• Assists manager in developing tracking systems for projects and billing.
• Schedules staff travel; prepares vouchers and reconciles expenses.
• Develops and maintains office file systems; electronic and manual.
• Sends reminders and submits quarterly and annual reports.
• Keeps a clean, organized work area and adheres to dress code.
• Represents the Fond du Lac Band professionally in the community.

Skills

Office administration

Communication skills

Prioritization

Attention to detail

Independent work

Education

AAS/AA Degree in Business or Management; 5 years secretarial experience

Tools

Microsoft Word

Microsoft Access

Microsoft Excel

Microsoft Outlook

Job description

Division/Department: Public Works – AdministrationLocation: Public Works - OnsiteReports To: Public Works ManagerProbationary Period: 90 days – Full timeFLSA Status: Non-Exempt (hourly)Classification: Non-Child-Related NADriver’s License: Level 0 - No Driver’s License Required.Rate of Pay: $18.78 - $21.13Responsibilities: Prepares correspondence as needed.Edit material for grammar, punctuation, and spelling.Types and distributes weekly, monthly, quarterly, and yearly reports.Handle all correspondence both incoming and outgoing; determining those items which require a response and in general, coordinate all of the activities that this entails.Answer telephone, providing appropriate information to callers, routing calls to proper staff, and taking complete and accurate messages.Keep attendance records for the staff.Maintain adequate office supplies, order supplies as necessary.Maintains a high degree of professionalism, observe etiquette, and practices strict confidentiality.Assume responsibilities for scheduling the daily activities of the office, maintaining a calendar delineating application deadlines, reports, meetings, business engagements, and appointments.Prepare, track, and pay all Purchase Orders for the Public Works Department.Assist the Public Works Manager in developing appropriate tracking systems for various projects both electronic and manual.Develops and maintains tracking systems for the Public Works department work orders, purchases, purchase orders and department billing.Schedule travel arrangements for the staff; making sure proper approval is granted, prepare travel vouchers, advances, itineraries, reconcile travel reports and reimbursement of travel expenses.Track and record all local travel expense reports, as well as all meeting expense reports, including gas receipts from Fond du Lac Gas & Grocery.Develop and maintain all office related file systems both electronic and manual.Sends reminders and submits quarterly and annual reports.Appropriate work attire is required.Must attend all mandatory department trainings.Ensures confidentiality of financial records and all records for employees, band members and/or clients.Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.Maintains a clean and organized work area.Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessaryQualifications: No Driver’s License Required.AAS/AA Degree in Business or Management; 5 years secretarial experience; or a combination of education and experience is required.Must have thorough knowledge of office practices and procedures.Must be able to work with minimal supervision and determine proper course of action.Knowledge of computer applications to include word processing, Access, Excel and Microsoft Outlook is required.Ability to communicate effectively orally and in writing is required.Ability to work independently and establish priorities is required.Attention to detail and accuracy is required.Ability to establish professional and harmonious working relationships on all projects and with all parties involved.Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.Subject to pre-employment and annual background checks.Subject to immunization review and submitted proof of required vaccinations. PHYSICAL REQUIREMENTS:Normal physical requirements.T he Fond du Lac Band of Lake Superior Chippewa, Nagaajiwanaang ( Where the water stops ), is one of the six Bands of the Minnesota Chippewa Tribe and a proud sovereign Ojibwe nation. We strive to be a diverse , supportive , and inclusive workforce that employs Fond du Lac Band members, native peoples , and those from our surrounding communities .As one of Carlton County's largest employers, the Fond du Lac Band is dedicated to elevating the community through a broad spectrum of programs and enterprises including our gaming facilities, tribal government, health services, and education that promot es our language, culture, and the preservation of our natural resources .The Fond du Lac Band is a n employer that cultivate s the growth of our employees and our programs ; a place where you can develop your skills and gain experience that will positively impact the lives of those who call the Fond du Lac Band home. Our hiring practices follow tribal employment rights outlined in Fond du Lac O rdinance #12/94 (TERO).Join the Fond du Lac Band of Lake Superior Chippewa in our mission to preserve and promote our community while contributing to its vibrant future.