Associate Project Manager

Socket.dev; Tulsa (OK); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid short-term disability

401(k) with company match

Paid holidays and PTO

Other benefits including HSA/FSA

Job summary

GrayMatter is hiring an Associate Project Manager to support client-facing projects in Tulsa, OK. You will assist with coordination, scheduling, documentation, and communication, working closely with Project Managers and cross-functional teams to keep projects organized and on track.

The role provides exposure to all phases of project delivery and opportunities for future leadership within GrayMatter. Travel is anticipated and a strong customer-focused mindset is essential.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Strong organizational and communication skills.
• Ability to work with cross-functional teams and manage multiple priorities.

Responsibilities

• Support Project Managers in planning, execution, monitoring, and closeout of projects.
• Coordinate meetings, prepare agendas, document minutes, and track action items.
• Maintain schedules, budgets, status reports, and other project documentation.
• Monitor progress and communicate updates to teams and stakeholders.
• Identify risks and issues, escalating as needed.
• Assist with change orders, purchase requests, and admin tasks.
• Participate in client meetings and support relationship management.
• Track deliverables with technical teams and ensure on-time completion.
• Keep project files organized and up-to-date throughout the lifecycle.
• Support subcontractor coordination and contract deliverables.
• Contribute to process improvements for efficiency.

Skills

Organizational skills

Communication skills

Cross-functional collaboration

Education

Bachelor's degree (engineering, construction management, business administration, project management)

Tools

Microsoft Office

Job description

Who is GrayMatter We’re the Thinkers who make machines speak. We’re the Doers who make their stories matter. At GrayMatter, we uncover the industrial intelligence buried in clipboards, legacy systems, and human memory. We discover it, transform it, and turn it into insight. From the drill press to the boardroom, we help you think smarter and do better—by listening to the machines you already trust.

And that’s where you come in.

GrayMatter is dedicated to creating a team of unmatched talent in industrial technology. Our organizational culture encourages opportunities to learn and collaborate. Six core values make Team GrayMatter stand above the rest: Bias to Action, Batteries Included, Unbounded Curiosity, Everybody Wins, Built to Last, Actionable Insight. We are seeking an Associate Project Manager to support the successful execution of client-facing projects by assisting with project coordination, documentation, scheduling, and communication efforts. Working closely with Project Managers and cross-functional teams, this role plays an important part in ensuring projects remain organized, on track, and aligned with client expectations. The Associate Project Manager will gain exposure to all phases of project delivery while developing the skills necessary for future leadership opportunities within GrayMatter.

General Job Duties:

• Support Project Managers in the planning, execution, monitoring, and closeout of assigned projects.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track follow-up action items.
• Assist in maintaining project schedules, budgets, status reports, and other project documentation.
• Monitor project progress and communicate updates to project teams and stakeholders.
• Help identify project risks, issues, and potential schedule impacts, escalating concerns as appropriate.
• Support resource coordination efforts to ensure project teams have the information needed to execute effectively.
• Assist with the preparation and management of project change orders, purchase requests, and other administrative requirements.
• Participate in client meetings and serve as a secondary point of contact to support communication and relationship management.
• Collaborate with technical teams to track project deliverables and ensure timely completion of assigned tasks.
• Maintain organized project files and ensure documentation is complete and up to date throughout the project lifecycle.
• Support subcontractor coordination and assist with tracking deliverables and contractual requirements.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance project processes and efficiencies.
• Demonstrate GrayMatter's core values through effective teamwork, accountability, and a commitment to delivering quality results.
• Pursue professional growth opportunities to expand project management and industrial technology knowledge.
• This role is located onsite in Tulsa,OK with approximately 20%–30% travel, including potential overnight travel.

Knowledge, Skills, and Experience Needed:

• Bachelor's degree in Engineering, Construction Management, Business Administration, Project Management, or a related field; equivalent relevant experience may be considered.
• 0–3 years of experience in project coordination, project management, industrial operations, engineering, construction, or a related field.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills with a professional and customer-focused approach.
• Ability to work collaboratively with cross-functional teams and build positive working relationships.
• Basic understanding of project management principles, including scope, schedule, budgeting, and risk management.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook; familiarity with project management software is a plus.
• Strong attention to detail and commitment to maintaining accurate project records and documentation.
• Willingness to learn industrial automation concepts and technologies used in manufacturing environments.
• Exposure to industrial automation, controls, construction, or manufacturing environments is preferred but not required.
• Familiarity with SCADA, HMI, PLC, MES, or related industrial software is considered a plus.
• Ability to travel as required to support project and client needs.

Featured Benefits

• Medical, dental, and vision insurance beginning day one of employment
• Employer-paid short-term disability and life insurance
• 401(k) with up to 4% company match
• Paid holidays, paid time off, paid sick leave, and paid parental leave
• Additional benefits available such as long-term disability, accident, critical illness, hospital indemnity, Employee Assistance Program (EAP), telemedicine, Health Savings Account (HSA), and Flexible Spending Account (FSA)