Onsite Project Coordinator

Brent Scarbrough & Company Inc; Newnan (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

Brent Scarbrough & Company Inc in Newnan, GA seeks an Onsite Project Coordinator to support the Project Manager by coordinating cross-functional stakeholders on designated job sites, ensuring schedules, procurement, staffing and budgets align with project goals.

The role leads technical staff, acts as a primary contact for the GC, client, and subcontractors, and helps drive project success through organization, communication, and cost control.

Qualifications

• Excellent verbal and written communication with stakeholders.
• Strong prioritization and multitasking abilities.
• Proficient in Microsoft Office; familiarity with Teams and Vista accounting.
• Experience using Autodesk software on construction projects.

Responsibilities

• Collaborate with Project Manager to engage cross-functional stakeholders.
• Organize schedules, procurement, staffing, and budgets for large heavy civil projects.
• Lead technical staff and serve as liaison with GC, clients and subcontractors.
• Monitor milestones and expenses; prepare progress and cost reports.
• Process change orders, maintain contract files, ensure invoice accuracy.
• Assist in bidding efforts when needed.

Skills

Verbal & written communication

Prioritization & multitasking

MS Office (Teams)

Autodesk

Vista Accounting

Education

Bachelor's degree in construction or related field

High school diploma + 10 years construction experience

Tools

Autodesk software

Vista Accounting System

Microsoft Teams

Job description

Brent Scarbrough & Company is 100% employee owned with 40 years in the heavy civil construction industry.

The ideal Onsite PC candidate will be responsible for working with the Project Manager to ensure the participation of cross‑functional stakeholders in furthering project goals at a designated job site. With organization and prioritization skills, this candidate will organize the necessary pieces to ensure project success by analyzing and coordinating the schedule, timeline, procurement, staffing and budget of large‑scale heavy civil construction projects. The Project Coordinator will lead and guide the work of technical staff and may serve as a point of contact for the GC, client customer and/or subcontractors at the project job‑site.

Responsibilities

• Communicate with key stakeholders to determine contract requirements and objectives.
• Confer with project personnel to identify and resolve problems.
• Identify, review, or select vendors or consultants to meet project needs.
• Monitor costs incurred by project staff to identify budget issues.
• Monitor project milestones and deliverables.
• Work closely with accounting to ensure correct invoices, prepare or submit budget estimates, progress reports or cost tracking reports.
• Produce and distribute project documents.
• Correspond and help execute contracts between the General Contractor (GC) and BSC, Inc. and execute change orders, request C O I's.
• Issue and maintain subcontracts which include writing change orders and ensuring subcontractors comply according to contract documents between BSC & GC/Owner.
• Facilitate Badging & Orientation for BSC & subcontractors.
• Track & approve invoices against quotes and contract quantities.
• Meetings or phone conversations with vendors/customers.
• Project analysis to adhere to budgets by monitoring expenses and implementing cost savings.
• Collaborate with superintendents to process and track change orders.
• Create and maintain contract files.
• Create & maintain Excel spreadsheets.
• Assist in the bidding process when needed.
• Train new hires.
• Prepare closeout documents & warranties, which includes requesting warranties from vendors & subcontractors.
• Secure permitting from the City of Atlanta & other municipalities. EPD notifications.
• General office management, including securing supplies and organizing and facilitating project meetings and other scheduled events.
• Order and closeout surety bonds.
• IT assistance with computers, copiers, etc.
• Job‑site trailer permitting and assistance with related logistics.

Qualifications

• Have excellent verbal and written communication skills, problem‑solving skills, and attention to detail.
• Have the ability to prioritize and multi‑task.
• Be fluent in Microsoft Office Suite including Teams & Vista Accounting Systems.
• Knowledge and experience of Autodesk (specify relevant applications).
• Bachelor’s degree or high school diploma with 10 years’ experience in construction or related field.