Onsite Project Admin & Coordination Specialist

Wanzek Construction, Inc.; Irving (TX); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible spending account (Healthcare)

Flexible spending account (Dependent,

Medical, Dental, and Vision insurance

Gym membership network

Paid Time Off

Paid Holidays

Bereavement Leave

Military Leave

Job summary

MasTec Renewables, comprising Wanzek Construction and affiliates, seeks an on-site Administrative Support role to back the project management team and site personnel. The position requires travel and onsite work at project sites, with duties spanning visitor management, payroll assistance, onboarding, and IT support.

The role emphasizes safety culture, daily timesheet audits, and coordination with payroll across timekeeping systems, ensuring accurate records and responsive administration on a

Qualifications

• Proficient in Microsoft Word, Excel, Teams, Outlook, and Internet.
• Strong verbal and written communication skills.
• Strong ability to multi-task and attention to detail.

Responsibilities

• Greet visitors, direct them, handle mail, and assist with copying and scanning.
• Act as liaison between the Field office and Corporate offices.
• Maintain tracking and reporting spreadsheets for the project.
• Assist with project setup activities, including setting up office contacts and services.
• Maintain adequate office supplies and organize the office.
• Assist with benefits, payroll, timesheets, time off requests, and employee records.
• Assist with SOP quizzes in Mastec University within 24 hours of roster completion.
• Lead daily timesheet audits and notify management of errors.
• Support onboarding, I-9 documentation, and new hire orientation.
• Coordinate with Payroll for timekeeping systems, on-site check printing, and weekly paystubs.
• Ensure payroll policies are followed and communicate issues to site leadership.
• Audit site roster and Last Day Worked reports to keep files up to date.
• Provide user support for logging into company software accounts and troubleshooting onsite equipment.
• Work with IT to resolve equipment issues.
• Other duties as assigned

Skills

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Internet

Verbal Communication

Written Communication

Multitasking

Attention to detail

Job description

MasTec Renewables, comprising Wanzek Construction and affiliates, seeks an on-site Administrative Support role to back the project management team and site personnel. The position requires travel and onsite work at project sites, with duties spanning visitor management, payroll assistance, onboarding, and IT support.

The role emphasizes safety culture, daily timesheet audits, and coordination with payroll across timekeeping systems, ensuring accurate records and responsive administration on a