Onsite Plant Office Manager

Weaver Popcorn Bulk, LLC; Forest City (IL); On-site; USD 33,000 - 34,000; Full time

Job summary

Weaver Popcorn Bulk, LLC is seeking an Office Manager to oversee daily administrative operations at the Forest City facility. The role supports plant leadership with scheduling, reporting, and document management in a fast-paced manufacturing environment.

The ideal candidate will have an Associate degree, 3+ years in office management, and strong organizational, communication, and ERP system skills. This onsite position offers growth in a dynamic manufacturing setting.

Qualifications

• Associate’s degree or equivalent experience preferred.
• 3+ years of office management or administrative experience, preferably in a manufacturing environment.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with ERP systems or manufacturing software preferred.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Manage day-to-day office operations and administrative functions for the facility.
• Support plant leadership with scheduling, reporting, correspondence, and document management.
• Coordinate office supplies, vendor services, and facility administrative needs.
• Assist Production Manager with payroll timekeeping and HR-related administrative tasks.
• Serve as a point of contact for visitors, customers, vendors, and employees.
• Coordinate meetings, travel arrangements, and company events as needed.
• Support purchasing and invoice processing activities in partnership with accounting and procurement teams.
• Assist with safety documentation and training records.
• Help improve administrative processes and support continuous improvement initiatives.

Skills

Organizational skills

Multitasking

Microsoft Office

ERP experience

Communication skills

Education

Associate degree

Tools

ERP software

Job description

Weaver Popcorn Bulk, LLC is seeking an Office Manager to oversee daily administrative operations at the Forest City facility. The role supports plant leadership with scheduling, reporting, and document management in a fast-paced manufacturing environment.

The ideal candidate will have an Associate degree, 3+ years in office management, and strong organizational, communication, and ERP system skills. This onsite position offers growth in a dynamic manufacturing setting.