Onsite Payroll Supervisor: Lead & Compliance

MHA Inc.; Chicopee (MA); On-site; USD 69,000 - 71,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (403B, IRA)

Paid Time Off (Vacation, Sick & P

Family Leave (Maternity, Paternity)

Long Term Disability

Job summary

MHA Inc. in Chicopee, MA is seeking a Payroll Supervisor to lead our Fiscal team, oversee payroll operations for 800+ employees, ensure accuracy and compliance, and support reporting initiatives.

You will supervise staff, manage payroll system updates, audits, and tax filings, coordinate with HR, and drive process improvements while maintaining confidentiality and meeting tight deadlines.

Qualifications

• Bachelor’s degree in a related field or at least five years of payroll experience.
• Previous supervisory or management experience.
• Experience with ADP Workforce Now and Workforce Manager.
• Intermediate Excel for means of report creation, maintenance, and data validation/analysis (VLOOKUP/XLOOKUP, PivotTables).
• Thorough knowledge of federal, state, and local payroll laws and regulations.
• Demonstrated ability to process payroll accurately while meeting strict deadlines.
• Strong analytical and problem-solving skills with exceptional attention to detail.

Responsibilities

• Cross-train in the weekly payroll process to ensure timely and accurate payroll processing in accordance with applicable laws, regulations, and company policies.
• Supervise payroll operations and provide leadership, coaching, performance management, and annual evaluations for Payroll staff.
• Serve as the primary payroll backup during staff absences and vacations to ensure uninterrupted payroll operations.
• Manage payroll system updates, configurations, testing, and integrations.
• Audit weekly payroll worksheets, pre-registers, post-registers, and timekeeping data to ensure payroll accuracy before and after processing.
• Analyze payroll trends and identify discrepancies, recommending corrective actions as needed.
• Research and resolve complex payroll discrepancies, tax issues, and employee inquiries.
• Oversee payroll tax filings, year-end reporting, including W-2 preparation, and perform quarterly Form 941 reconciliations.

Job description

MHA Inc. in Chicopee, MA is seeking a Payroll Supervisor to lead our Fiscal team, oversee payroll operations for 800+ employees, ensure accuracy and compliance, and support reporting initiatives.

You will supervise staff, manage payroll system updates, audits, and tax filings, coordinate with HR, and drive process improvements while maintaining confidentiality and meeting tight deadlines.