Onsite Nonprofit Admin and Events Coordinator

Frontline Source Group - Nationwide Staffing & Executive Search; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

National Nonprofit Organization in the Chicago area is seeking an Administrative Assistant to join our team on a full-time onsite contract-to-hire basis. You will support daily administrative operations, serve as the first point of contact by phone, email, and in person, and maintain office organization, supplies, and materials.

Responsibilities include assisting with the annual scholarship program, donor and alumni records, scheduling meetings, taking minutes, preparing correspondence, and

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to manage several projects at once within set deadlines.
• Proficient in Google Workspace and Microsoft Office.
• Familiarity with donor CRM systems like DonorPerfect, Wix, SmarterSelect, and event platforms.

Responsibilities

• Support the daily administrative operations of the Foundation.
• Serve as the first point of contact by phone, email, and in person.
• Maintain office organization, supplies, filing systems, program materials, and event inventory.
• Assist with the annual scholarship program and donor/alumni records.
• Schedule Board of Directors and committee meetings and prepare materials.
• Take and distribute meeting minutes and track follow-up items.
• Support donor communications and event logistics.

Skills

Excellent written and verbal

Strong organizational skills

Multitasking

In-office regular days

Tools

Google Workspace

Microsoft Office

DonorPerfect

Wix

SmarterSelect

Eventlify

Job description

National Nonprofit Organization in the Chicago area is seeking an Administrative Assistant to join our team on a full-time onsite contract-to-hire basis. You will support daily administrative operations, serve as the first point of contact by phone, email, and in person, and maintain office organization, supplies, and materials.

Responsibilities include assisting with the annual scholarship program, donor and alumni records, scheduling meetings, taking minutes, preparing correspondence, and