Onsite NDE Admin & Logistics Coordinator

Audubon Companies; Bakersfield, Northern (CA, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Audubon Companies is seeking an Onsite Administrative Clerk to support NDE field operations in Bakersfield, CA. This role handles timekeeping, expense processing, and project documentation with a focus on accuracy and confidentiality.

You will coordinate with field technicians, project leaders, vendors, and office staff to keep records audit-ready and reports prepared for management review. A high school diploma and strong MS Office skills are required.

Qualifications

• Education: High school diploma or equivalent required; associate degree or relevant administrative training preferred.
• Experience: Two or more years of administrative, project-support, field-office, construction, industrial, energy, or similar experience preferred.
• Strong proficiency with MS Office (Excel, Outlook, Word, Teams) and experience with timekeeping, expense, ERP, or document-management systems.

Responsibilities

• Maintains a safe, secure, and professional work environment by following company and site safety requirements.
• Collects, reviews, and enters daily timekeeping information for NDE personnel and confirms accuracy with supervisors or project leads.
• Tracks NDE equipment assignments, transfers, check-in/check-out status, calibration documentation, maintenance needs, and availability.
• Maintains organized equipment, personnel, and project files in accordance with company procedures.
• Collects, verifies, codes, and tracks travel expenses, receipts, mileage, lodging, meals, and other reimbursable costs.
• Prepares recurring status reports, logs, summaries, and supporting documentation for project and management review.
• Coordinates with personnel regarding missing time entries, receipts, expense details, equipment records, and other required documentation.
• Supports travel and mobilization logistics, including travel requests, itineraries, lodging information, and changes as assigned.
• Protects confidential employee, financial, client, and project information.
• Communicates issues, discrepancies, schedule changes, and urgent administrative needs promptly to the appropriate project contact.
• Supports and solicits input and feedback from team members at all levels within the organization.

Skills

Microsoft Office

Excel

Outlook

Word

Teams

Timekeeping

Expense reporting

ERP systems

Document management

Data entry

Education

High school diploma

Associate degree or administrative training

Tools

ERP systems

Document management systems

Job description

Audubon Companies is seeking an Onsite Administrative Clerk to support NDE field operations in Bakersfield, CA. This role handles timekeeping, expense processing, and project documentation with a focus on accuracy and confidentiality.

You will coordinate with field technicians, project leaders, vendors, and office staff to keep records audit-ready and reports prepared for management review. A high school diploma and strong MS Office skills are required.