Onsite Meeting Coordinator & Records Specialist

Fond-Du-Lac-Reservation; Cloquet (MN); On-site; USD 30,000 - 34,000; Full time

Job summary

Fond du Lac Band of Lake Superior Chippewa is seeking an Administrative Specialist to support RBC meetings at the Fond du Lac Tribal Center onsite. You will edit and format materials, prepare agendas, and manage the flow of information to RBC members.

You will track schedules, assist with conferencing, document minutes, and ensure follow-up on decisions. The role requires attention to detail, dictation or speedwriting skills, and proficiency in MS Office applications.

Qualifications

• AA degree preferred; five years’ experience in Administration or a combination of education and experience.
• Demonstrated experience in taking meeting minutes is required.
• Dictation or speedwriting skills are required.
• Knowledge of computer applications including word processing, databases, data entry, spreadsheets, and Microsoft Outlook.

Responsibilities

• Prepare and distribute materials for RBC meetings, including editing and formatting documents and agendas.
• Track and manage agenda information flow to the RBC via a computer program.
• Define meeting schedules with RBC directors and Administration Scheduler; manage the RBC calendar.
• Provide support at RBC meetings (setup, conferencing, public engagement, facility coordination).
• Record, type, and file minutes; follow up on RBC decisions and staff actions.
• Maintain filing systems for minutes and related documents; manage departmental calendar and deadlines.
• Attend meetings as directed and document minutes; perform additional duties as assigned.

Skills

Meeting minutes

Attention to detail

Oral and written communication

Independent work and prioritization

Professional conduct

Education

AA degree preferred

Tools

Microsoft Outlook

Word processing

Databases

Data entry

Spreadsheets

Job description

Fond du Lac Band of Lake Superior Chippewa is seeking an Administrative Specialist to support RBC meetings at the Fond du Lac Tribal Center onsite. You will edit and format materials, prepare agendas, and manage the flow of information to RBC members.

You will track schedules, assist with conferencing, document minutes, and ensure follow-up on decisions. The role requires attention to detail, dictation or speedwriting skills, and proficiency in MS Office applications.